Your Opportunity as the Administrative Assistant, Government Relations Scheduler
Make a meaningful impact on our organization by supporting key leaders and their respective departments across a variety of projects and initiatives. Leverage your exceptional organizational skills to coordinate onsite meetings and virtual engagements, manage expense reports with attention to departmental budgets, and provide support in developing presentations, contracts, and other business materials.
Location: Washington, DC
Work Arrangement: Hybrid, with a 30%-50% in-office expectation
In this role, you will:
Provide administrative, scheduling, logistical, and project support to the Government & Industry Relations team, including management of the annual events calendar.
Coordinate special event planning and logistics involving elected and industry representatives.
Draft Thank you/follow-up communications to congressional offices.
Coordinate company events, including planning, reserving space, ordering catering or branded goods, and distributing invitations.
Manage company philanthropic efforts, including coordination of Capitol Hill Product Donation Program.
Travel with team to offsite meetings and events in the greater Washington D.C. area to provide onsite administrative event support.
Organize personnel information (birthdays, work anniversaries, etc.) and acquire office equipment, computers, and supplies for new and current employees.
Serve as a "super-user" for various systems related to budget management, purchase requisitions, inventory management, and expense reporting.
Run monthly budget reports, enter data, and keep teams informed of changes and reporting updates.
Maintain electronic files in the department's SharePoint site, stay current on records management requirements, and communicate retention schedules to ensure proper file storage and organization.
What We Are Looking For
Minimum Requirements:
3+ years of administrative experience supporting large teams and/or leadership teams
Intermediate to advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
Proven experience managing complex calendars and scheduling meetings, appointments, and events in a fast-paced environment
Strong organizational skills with the ability to manage multiple priorities simultaneously
Exceptional written and verbal communication skills across a variety of channels, including Microsoft Teams, in-person meetings, email, presentations, meeting minutes, and correspondence
Experience handling confidential information with sound judgment and discretion
Willingness to travel up to 15% annually
Additional skills and experience that would make someone successful in this role:
Experience in Lobbying Disclosure Act (LDA) Reporting (LD-2/LD-203)
Experience in Political Action Committee Administrative Support/Check Requests
Experience tracking expenses and building reports in Excel
Experience creating and editing presentations in PowerPoint
Strong project management skills
The Right Place for You
We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs, and we believe in supporting every employee by meeting their physical, emotional, and financial needs.
Stay connected with us on LinkedIn®
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability status or protected veteran status.
Skills Required
- 3+ years of administrative experience supporting large teams and/or leadership teams
- Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
- Experience managing complex calendars and scheduling meetings, appointments, and events in a fast-paced environment
- Strong organizational skills and ability to manage multiple priorities simultaneously
- Exceptional written and verbal communication skills
- Experience handling confidential information with sound judgment and discretion
- Willingness to travel up to 15% annually
- Experience tracking expenses and building reports in Excel
- Experience creating and editing presentations in PowerPoint
- Strong project management skills
The J.M. Smucker Co. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about The J.M. Smucker Co. and has not been reviewed or approved by The J.M. Smucker Co..
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Retirement Support — Retirement programs are described as strong, with a company 401(k) match, immediate vesting in some materials, and access to an Employee Stock Purchase Plan. These elements contribute to a favorable view of total compensation value.
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Parental & Family Support — Paid parental leave for all parents and on-site childcare at key locations signal a family-forward approach. Additional supports such as adoption assistance and pet-related leave reinforce this emphasis.
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Leave & Time Off Breadth — Paid time off, seasonal compressed schedules, and flexibility options are highlighted across materials. The ability to start with substantial PTO and buy additional time enhances perceived time-off breadth.
The J.M. Smucker Co. Insights
What We Do
Each generation of consumers leaves their mark on culture by establishing new expectations for food and the companies that make it. At The J.M. Smucker Co., it is our privilege to be at the heart of this dynamic with a portfolio that appeals to each generation of people and pets with products found in 90 percent of U.S. homes and countless restaurants. This includes a mix of iconic brands consumers have always loved such as Folgers®, Jif® and Milk-Bone® and new favorites like Café Bustelo®, Smucker’s® Uncrustables® and Rachael Ray® Nutrish®. By continuing to immerse ourselves in consumer and pet parent preferences for food, how it’s purchased and how the companies that make it should operate, we will maintain the important role we play in their lives. This will allow us to continue growing our business and the positive impact we have on all of those who count on us.
