Administrative Assistant

Summary:

VIAVI (NASDAQ: VIAV) has a 90+ year history of technical innovations that have evolved to keep pace and address our customer’s most pressing business issues. We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses and data centers. And, we are also at the forefront of optical security – we bend light to develop and deliver optical solutions that provide security to the world’s currencies and safety and performance applications for consumer electronics and spectrometry.
We are the people behind the products that help keep the world connected – at home, school, work, at play, and everywhere in between. VIAVI employees are fierce about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.

Duties & Responsibilities:

VIAVI Solutions is seeking an organized and proactive Administrative Assistant to provide comprehensive support to our team, ensuring smooth daily operations and efficient office management.
Job Responsibilities:

• Manage and prioritize incoming and outgoing communications, including emails, phone calls, and mail, directing inquiries to appropriate personnel.

• Schedule and coordinate meetings, appointments, and travel arrangements for staff, including preparing itineraries and necessary documentation.

• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.

• Maintain and organize physical and electronic filing systems, ensuring information is readily accessible and secure.

• Order and maintain office supplies, managing inventory and liaising with vendors as needed.

• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.

• Support human resources functions, including onboarding new employees and maintaining personnel records.

• Welcome and assist visitors, maintaining a professional and hospitable front office environment.

• Handle sensitive information with confidentiality and discretion.

• Perform ad-hoc administrative duties and special projects as assigned.

Job Qualifications:

• Proven experience as an Administrative Assistant, Office Manager, or in a similar administrative role.

• High school diploma or equivalent; a college degree or administrative certification is a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.

• Excellent written and verbal communication skills in English.

• Strong organizational and time management skills with the ability to multi-task and prioritize effectively.

• Exceptional attention to detail and accuracy.

• Ability to work independently and as part of a team in a fast-paced environment.

• Professional demeanor and strong interpersonal skills.

• Discretion and ability to handle confidential information.

Pre-Requisites / Skills / Experience Requirements: