Administrative Assistant

Job Summary 

The Operations Administrative Assistant provides a broad range of administrative support functions to the site’s plant leadership. Typical hours are Monday – Friday, 7am – 4pm, subject to overtime as needed. There is no expected travel for this role.   

Duties and Responsibilities: 

• Greeting and assisting visitors.  
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.  
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.  
• Schedules plant tours and corresponding activities 
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.  
• Assists with reporting for EHS and COS functions.  
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.  
• Partners with Operations Manager and the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.  
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.  
• Participates in special projects.  
• Will be required to perform other duties as requested, directed, or assigned 

Required Knowledge/Skills/Abilities: 

• Excellent interpersonal and communication skills – both written and verbal.  
• Able to exercise high level of discretion and autonomy in completing tasks.   
• Able to problem solve and prioritize by urgency.  
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.  
• Systems data entry experience preferred.  

Education and Experience:  

• Required: 
  • High School Diploma or GED Equivalent 
• Preferred: 
  • Associate’s degree 
  • 1 – 3 years of experience of working in an administrative environment preferred.  

Working Conditions: 

• Office environment. 
• Some presence on the plant floor, wearing appropriate PPE as needed.   

Physical Requirements:  

OCCASIONALLY 

FREQUENTLY 

CONTINUOUSLY 

(0-30%) 

(31-60%) 

(61-100%) 

LIFTING OR CARRYING 

• 1-10 LBS 

X 

• 11-20 LBS 

X 

• 21-40 LBS 

X 

• 41-50 LBS 

• 51 OR MORE LBS 

PUSHING OR PULLING: 

• 1-40 LBS 

X 

• 41-50 LBS 

X 

• 51 OR MORE LBS 

BENDING OR STOOPING 

X 

REACHING ABOVE SHOULDER LEVEL 

X 

DRIVING AUTOMATIC EQUIP. VEHICLES 

OPERATE MACHINERY OR POWER TOOLS 

CLIMBING (LADDERS, STAIRS, ETC.) 

WALKING 

X 

STANDING 

X 

SITTING 

X 

WORKING IN EXTREME TEMPERATURES 

REPETATIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS) 

X 

VISION 

X 

HEARING 

X 

DEXTERITY 

X 

HAND EYE COORDINATION 

X 

Personal Protective Equipment (PPE) Used:  

• Eye and hearing protection is required at all times on the production floor.  
• Safety toe shoes (steel/composite) on the production floor. 
• Other PPE as defined by management within assigned department. 

At Carlisle Companies, Inc., we're dedicated to making your experience exceptional from the very start of your journey with us. We’re excited to share our commitment to transparency, including our Pay Transparency Notice, with all applicants for this position. As a company that values growth and development, we offer numerous career opportunities across various departments, ensuring you have the support and resources to advance your career.

Please take a moment to review the details below. If you have any questions, need more information, or want to explore potential career paths within Carlisle, we encourage you to bring them up during your discussions with our Talent Acquisition and Human Resources teams.

 
As an Administrative Assistant, you will be entitled to the following:

• The Salary Range for this position is $49,578 - $60,569
  • The final base compensation offered is based on educational achievements, professional experience, other qualifying factors & skillsets, and internal equity. While Carlisle Companies Inc is committed to Pay Transparency with this range, understand that candidates should not necessarily expect to see an offer near the top end of the posted range.

• Benefits Include:
  • Confirm your allotment eligibility with Talent Acquisition or HR.
  • Confirm with Talent Acquisition or HR the allotment or accrual based on your locality.
• Medical/Dental/Vision Coverage Beginning Day 1 of Employment
• Health Savings Account
• 401k Contribution with Company Match
• 11 Company Paid Holidays Per Calendar Year
• Vacation Days: The total number of days granted depends on your years of professional experience. The first year of employment is prorated based on the month of hire.
• Sick Days: All Carlisle Employees are granted at least 5 sick days per calendar year.
• Two weeks Paid Parental Leave at 100% base compensation, upon approval.
• Short-Term & Long-Term Disability Benefits, 100% Employer Funded
• Tuition Reimbursement is available after 6 months of full-time employment, covering up to 100% of tuition which includes 18 credit hours, the costs, and eligible associated fees per calendar year.
• For a full view of our entire benefits package, please visit www.carlislebenefits.com