Description
The Administrative Assistant position will report directly to the Service Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.
Job Responsibilities:
- Scanning completed service job files.
- Operates listed office machines.
- Maintains virtual job files.
- Data entry for remote offices for accounting.
- Checking and verifying job files, time sheets, and service tickets for accuracy.
- Produce all purchase orders for remote branches and all North Region installations.
- Update all purchase orders created and sent through the Docuware system.
- Handle all shipping & receiving functions.
- Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
- Assist Office Manager with retrieving freight costs to keep jobs moving through the system.
Requirements
- Ability to work at a high rate of accuracy.
- Ability to communicate professionally and pleasantly with teammates and public
- Must be able to handle multiple deadlines
- Must be proficient in Microsoft Office (Excel & Word)
- Experience with Sage or other ERP Systems
- Experience in the overhead crane or industrial service industry is preferred
- Light accounting involved and needs to be able to quickly learn internal accounting system.
- Candidates must have at least 5 years’ of administrative assistance
Work Environment:
- This job operates in a professional office environment.
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category
Skills Required
- At least 5 years of administrative assistance experience
- Proficiency in Microsoft Office, including Excel and Word
- Experience with Sage or other ERP systems
- Ability to work with a high rate of accuracy
- Ability to communicate professionally and pleasantly with teammates and the public
- Ability to handle multiple deadlines
- Ability to quickly learn internal accounting systems
- Experience in the overhead crane or industrial service industry
What We Do
Founded in 1972 and headquartered in Bessemer, Alabama, DeSHAZO LLC is a family-owned manufacturer and servicer of custom-built overhead cranes and material handling equipment. The company provides end-to-end solutions, from custom design and manufacturing to installation and lifelong maintenance. DeSHAZO also delivers turnkey industrial automation systems, including robotic palletizing, machine tending, and conveyor systems for global industrial clients.
