Administrative Assistant

Job Summary 

The Operations Administrative Assistant provides a broad range of administrative support functions to the site’s plant leadership. Typical hours are Monday – Friday, 7am – 4pm, subject to overtime as needed. There is no expected travel for this role.   

Duties and Responsibilities: 

• Greeting and assisting visitors.  

• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.  

• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.  

• Schedules plant tours and corresponding activities 

• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.  

• Assists with reporting for EHS and COS functions.  

• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.  

• Partners with Operations Manager and the local HR Business Partner on employee recognition and engagement activities. Participates in site’s engagement committee and maintains engagement calendar.  

• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.  

• Participates in special projects.  

• Will be required to perform other duties as requested, directed, or assigned 

Required Knowledge/Skills/Abilities: 

• Excellent interpersonal and communication skills – both written and verbal.  

• Able to exercise high level of discretion and autonomy in completing tasks.   

• Able to problem solve and prioritize by urgency.  

• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.  

• Systems data entry experience preferred.  

Education and Experience:  

• Required: 

• High School Diploma or GED Equivalent 

• Preferred: 

• Associate’s degree 

• 1 – 3 years of experience of working in an administrative environment preferred.  

Working Conditions: 

• Office environment.   

• Some presence on the plant floor, wearing appropriate PPE as needed.   

Physical Requirements:  

OCCASIONALLY 

FREQUENTLY 

CONTINUOUSLY 

(0-30%) 

(31-60%) 

(61-100%) 

LIFTING OR CARRYING 

• 1-10 LBS 

X 

• 11-20 LBS 

X 

• 21-40 LBS 

X 

• 41-50 LBS 

• 51 OR MORE LBS 

PUSHING OR PULLING: 

• 1-40 LBS 

X 

• 41-50 LBS 

X 

• 51 OR MORE LBS 

BENDING OR STOOPING 

X 

REACHING ABOVE SHOULDER LEVEL 

X 

DRIVING AUTOMATIC EQUIP. VEHICLES 

OPERATE MACHINERY OR POWER TOOLS 

CLIMBING (LADDERS, STAIRS, ETC.) 

WALKING 

X 

STANDING 

X 

SITTING 

X 

WORKING IN EXTREME TEMPERATURES 

REPETATIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS) 

X 

VISION 

X 

HEARING 

X 

DEXTERITY 

X 

HAND EYE COORDINATION 

X 

Personal Protective Equipment (PPE) Used:  

• Eye and hearing protection is required at all times on the production floor.  

• Safety toe shoes (steel/composite) on the production floor. 

• Other PPE as defined by management within assigned department.