CAMS is seeking a detail-oriented and highly organized Administrative Assistant to join our team at Middletown Energy Center (MEC), a 475 MW natural gas combined-cycle power generation facility located in Middletown, Ohio.
The Administrative Assistant supports the daily administrative, accounting, procurement, inventory, and office operations of the facility. This position serves as a key resource for plant personnel, vendors, and visitors while providing primary backup support to the Administrative Manager.
The ideal candidate is highly organized, self-motivated, and capable of managing multiple priorities while maintaining accuracy and professionalism.
This position is covered by the International Brotherhood of Electrical Workers (IBEW): Local 1347
Essential Duties and Responsibilities
- Support accounts payable processes, including invoice verification, record maintenance, and coordination with vendors, supervisors, and the Materials Specialist
- Process and manage purchase requisitions and purchase orders
- Match vendor invoices to receiving documentation and packing slips for payment approval
- Manage the inventory administration, physical inventory counts, reconciliation activities, and monthly reporting
- Maintain administrative records, plant files, and document control systems
- Welcome visitors and coordinate site access procedures
- Answer and route incoming telephone calls professionally and efficiently
- Maintain Certificates of Insurance and other compliance-related documentation
- Ensure office and administrative workspaces remain organized and professional
- Prepare reports, correspondence, presentations, and other administrative documentation as needed
- Provide administrative support to plant leadership and personnel
- Perform additional duties and special projects as assigned
- Occasional weekend and holiday work may be required based on business needs
- Participation in the Company's Fitness for Duty Program is required, including post-offer physical examinations, drug screening, and random drug testing
- Tobacco and smoking restrictions apply at the facility
- Position is primarily office-based within an operating power generation facility
Working Conditions
Qualifications and Skills
- High school diploma or equivalent
- Minimum of two (2) years of administrative or general office experience
- Strong organizational skills with the ability to manage multiple priorities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office applications, including Word, Outlook, and Excel
- Ability to work independently with minimal supervision
- Strong customer service and interpersonal skills
- Experience supporting accounting, accounts payable, procurement, inventory management, or purchasing functions
- General accounting experience
- Experience working in a power generation, industrial, manufacturing, utility, or similar environment
- Experience using Microsoft PowerPoint, Access, and Visio
- Experience maintaining electronic tracking systems, reports, and databases
Required
Preferred
CAMS offers a variety of excellent benefits. Full-time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans. You can even select additional “al la carte” benefits to meet all your needs. You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.
Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.
Skills Required
- High school diploma or equivalent
- At least two years of administrative or general office experience
- Strong organizational skills and ability to manage multiple priorities
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office, including Word, Outlook, and Excel
- Ability to work independently with minimal supervision
- Strong customer service and interpersonal skills
- Experience supporting accounting, accounts payable, procurement, inventory management, or purchasing functions
- General accounting experience
- Experience in power generation, industrial, manufacturing, utility, or similar environments
- Experience using Microsoft PowerPoint, Access, and Visio
- Experience maintaining electronic tracking systems, reports, and databases
- Legally authorized to work in the United States without current or future employer-sponsored work authorization
What We Do
Consolidated Asset Management Services, LLC (CAMS) provides disciplined and diligent asset management and operations services. As one of the highest quality, lowest cost providers of asset management services in the industry, we contribute significantly to our clients’ bottom line results. We maximize the value of our clients’ assets by providing superior operational performance, tactical commercial optimization and strict financial controls. CAMS employs methodical and proven processes while exercising informed decision-making. Our experienced team treats every asset under our management as if it were our own. At CAMS, we have a reputation for being creative implementers, flexible problem-solvers, and responsive troubleshooters. If there is an opportunity, we recognize and seize it. If there is a problem, we identify and solve it.
