POSITION SUMMARY
The Administrative Assistant provides support to the finance, accounting and some sales function. Supporting the BOM.
RESPONSIBILITIES include but are not limited to the following:
• Assist with accounts payable (A/P) and accounts receivable (A/R) process.
• Recording and processing invoices, bills, and payments.
• Establish and maintain ongoing procedures to
• Collect and review financial data necessary for billing and accounting support services, ensuring alignment with business performance goals, deadlines, and reporting requirements
• Reconciling financial statements and accounts.
- Assist with new move ins and resident retention
• Assist in preparing financial reporting and summaries.
• Maintain accurate financial records and documentation.
• Conduct data entry and administrative tasks related to accounting.
• Provide support at the front desk and assist the Sales team in generating new move-ins
• Maintain accurate employee personnel records, including payroll information, personnel files, and training documentation
• Ensure timely and accurate data entry related to employee training and compliance records
• Provide support during audits or financial reviews, as necessary.
• Supervisory Responsibility: Some
QualificationsQUALIFICATIONS
• Education & Experience:
o Must possess a minimum of a high school diploma or equivalent, associate degree or o higher in accounting, finance, or related field, preferred.
o Proficiency in using accounting software is highly desirable.
Business Office experience
• Knowledge, Skills & Abilities:
o Understanding of basic accounting principles and concepts.
o Familiarity with financial regulations and compliance standards.
o Understanding of accounts payable/receivable process, reconciliations, and financial o reporting.
o Strong numerical aptitude, analytical and problem-solving skills.
o Exceptional communication skills in English, enabling effective interaction with residents and staff through both verbal and written means.
o Ability to work independently as well as collaboratively in a team environment.
o Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Google, and accounting software.
o Ability to multi-task, prioritize and have excellent time management skills
• Standard Requirements:
o Must meet the assisted living requirements for criminal history screening.
o Must have sincere interest in providing quality and innovative care for seniors.
o Ability to understand the policies and procedures of the Community including emergency plans.
o Follow mandatory reporting requirements and Resident Rights.
o Ability to work as a team.
o Ability to maintain confidentiality at all times.
• Certificates & Licenses: None
Skills Required
- High school diploma or equivalent
- Associate degree or higher in accounting, finance, or a related field
- Business office experience
- Understanding of basic accounting principles and concepts
- Familiarity with financial regulations and compliance standards
- Understanding of accounts payable and accounts receivable processes, reconciliations, and financial reporting
- Strong numerical aptitude, analytical skills, and problem-solving skills
- Exceptional English verbal and written communication skills
- Ability to work independently and collaboratively
- Proficiency in Microsoft Word, Excel, Google, and accounting software
- Excellent multitasking, prioritization, and time management skills
- Ability to meet assisted living criminal history screening requirements
- Ability to understand community policies, procedures, and emergency plans
- Ability to follow mandatory reporting requirements and resident rights
- Ability to maintain confidentiality
What We Do
Ativo Prescott Valley is a senior living community providing independent living, assisted living, and memory care. It combines personalized support and customized care with contemporary amenities, dining, activities, and a homelike environment. Services include fall prevention, proactive medical assistance, dementia care, and individualized support designed to preserve independence and dignity. The community also uses advanced AI technology to anticipate health risks and create personalized care plans for healthier, fuller lives.
