We are looking for a reliable and organized Administrative Assistant to support our team with day-to-day administrative and coordination tasks. This is an entry-level opportunity for someone who is detail-oriented, proactive, and comfortable working in a remote environment.
You will help keep internal processes organized, coordinate information and schedules, and provide administrative support across different teams.
ResponsibilitiesProvide day-to-day administrative support to team members.
Manage calendars, meetings, and scheduling.
Prepare and organize documents, reports, and presentations.
Maintain accurate records and internal files.
Handle email communication and follow up on routine requests.
Coordinate meetings and assist with meeting preparation.
Support data entry and basic reporting tasks.
Help coordinate internal projects and team activities.
Communicate with internal teams and external partners when needed.
Assist with other administrative tasks as required.
0–2 years of experience in administration, office support, customer service, or a related field.
Strong organizational skills and attention to detail.
Good written and verbal communication skills.
Proficiency with Microsoft Office or Google Workspace.
Ability to manage multiple tasks and meet deadlines.
Reliable, proactive, and willing to learn.
Ability to work independently in a remote environment.
Good English communication skills.
Experience with tools such as Slack, Microsoft Teams, Asana, Trello, or similar.
Experience with scheduling and calendar management.
Basic knowledge of Excel or Google Sheets.
Previous experience in a technology, SaaS, or healthcare company.
$45,000 - $60,000 per year, depending on experience and qualifications.
Additional benefits and employment details will be discussed during the hiring process.
What We OfferFully remote work with flexible working hours.
Supportive and collaborative team environment.
Opportunity to develop professional and administrative skills.
Career growth and learning opportunities.
Exposure to different areas of a growing technology company.
Location: Remote
Seniority Level: Junior
Salary Range: 45,000 - 60,000 USD (gross, annually)
Skills Required
- 0–2 years of experience in administration, office support, customer service, or a related field
- Strong organizational skills and attention to detail
- Good written and verbal communication skills
- Proficiency with Microsoft Office or Google Workspace
- Ability to manage multiple tasks and meet deadlines
- Reliable, proactive, and willing to learn
- Ability to work independently in a remote environment
- Good English communication skills
- Experience with Slack, Microsoft Teams, Asana, Trello, or similar tools
- Experience with scheduling and calendar management
- Basic knowledge of Excel or Google Sheets
- Previous experience in a technology, SaaS, or healthcare company
What We Do
CareerSwift is an AI-powered recruitment and job search automation platform designed for both professionals and growing companies. It streamlines the hiring process through AI-driven resume optimization, intelligent job discovery, and automated candidate screening and interviewing. By utilizing context-aware AI agents, CareerSwift helps job seekers land roles faster and enables companies to identify high-quality talent more efficiently.
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