Administrative Assistant

Reporting Location: Wintersville, OH

Way of Work: Onsite 5 days per week.

Essential Functions

• Communicates with internal and external contacts.
• Provides administrative and logistical support to a team.
• Creates reports and spreadsheets by obtaining, compiling and organizing data.
• Schedules for others and utilizes judgment when scheduling conflicts occur.
• Monitors action items and requests dates for completion to ensure effective and timely completion of requests.
• Recommends, creates, implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Completes projects and tasks with minimal oversight and direction.
• At the direction of leadership work with Accounting and FP&A to ensure the department budget and actuals are properly reflected for the department
• Support leadership with making travel arrangements and completing corresponding expense reports
• Project coordination and completion.
• Well prepared, accurate and timely correspondence, reports & presentation materials.
• Thoroughly planned and executed meetings and events.
• Well scheduled time through effective calendar management.
• Administrative efficiencies and improvements.
• Excellent internal and external customer service.

Required Qualifications For Position

• High School Diploma
• 1-3 years recent project coordination or related administrative support experience
• Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes
• Ability to learn and coach others on new software programs
• Knowledge of proper document design and execution, e.g., report formatting, business letters
• Strong interpersonal skills and the ability to project a professional demeanor and image
• Strong communication skills and professional demeanor with the ability to take initiative

Preferred Additional Qualifications for Position

• Associate's Degree from an accredited college or 5-8 years’ experience in an administrative support capacity
• Prior experience providing logistical and administrative support to a team

As a public utility, NiSource provides essential services to customers 24/7. Emergency needs can arise at various times throughout the year, including during storm season. Employees may be required to support emergency response efforts, which could include working outside normal hours or assisting with tasks outside of typical responsibilities.

Work Authorization

Candidates must be legally authorized to work in the United States and must not require employer sponsorship now or in the future.

Workplace Connection
We value a workplace where everyone feels respected, included, and able to do their best work. We encourage open dialogue, value different perspectives, and work collaboratively with employees, customers, and partners.

We recognize and respect the unique experiences people bring, including different backgrounds, cultures, and viewpoints. We treat others with professionalism and care, and we each play a part in creating a positive work environment.

Veteran Hiring & Inclusion

NiSource is proud to support veterans, transitioning service members, and military spouses. We value the leadership, teamwork, and mission-focused experience the military community brings, and we are committed to providing an inclusive workplace with opportunities for professional growth and development.

Equal Employment Opportunity 
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may also be considered for other roles that match your skills and experience.

ADA Accommodations

If you need a reasonable accommodation to participate in any stage of the hiring process or to perform the essential functions of the position, please contact OneHR at [email protected] or 1-888-640-3320

Safety Statement
Safety is a core value at NiSource. Employees are expected to follow safety requirements, report hazards, and help maintain a safe environment for themselves and their coworkers.

E-Verify

NiSource participates in the U.S. Department of Homeland Security's E-Verify program. Please review the following notices regarding your rights and responsibilities under U.S. law.

• E-Verify Poster (English and Spanish)
• Right to Work Poster (English and Spanish)

Salary Range*:

*The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.

Posting Start Date:

Posting End Date (if applicable):