Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.
This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).
Essential Duties & Responsibilities:- Compile property transaction files for contracts and verify the information.
- Maintain paperless files with dot loop for all transactions through close.
- Obtain missing information as required and follow through with all parties
- Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
- Answer phones.
- Open and distribute daily courier items.
- Distribute and prepare incoming and outgoing mail.
- General office support functions including greeting customers and maintaining office appearance, opening and closing.
- Pull reports as directed by sales manager, staff and agents
- Process and monitor marketing agreements from inception to close.
- Process buyer rep agreements.
- Data entry.
- IT/Tech support
- Real estate knowledge is a plus
- Strong written and verbal communication skills
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Attention to detail
- Ability to work independently and with a team
- Professional appearance
- Proactive
- High school diploma or equivalent required.
- Previous real estate experience preferred
- Administrative assistant experience preferred.
$40,000-$45,000
Benefits
Medical, dental, vision, PTO, VTO
Skills Required
- High school diploma or equivalent
- Strong written and verbal communication skills
- Ability to multitask and prioritize
- Strong computer skills, including Google Workspace and Microsoft Office
- Attention to detail
- Ability to work independently and with a team
- Professional appearance
- Proactive work style
- Real estate knowledge
- Previous real estate experience
- Administrative assistant experience
Baird & Warner Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baird & Warner and has not been reviewed or approved by Baird & Warner.
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Healthcare Strength — Employee benefits include medical, dental, and vision coverage alongside health-focused protections such as life and disability insurance.
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Retirement Support — Employees are offered a 401(k) retirement savings plan to support long-term financial security.
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Wellbeing & Lifestyle Benefits — Work-life support includes flexible arrangements (telecommuting, flexible hours, part-time options) and lifestyle perks like gym membership discounts and an employee assistance program.
Baird & Warner Insights
What We Do
Established in 1855, Baird & Warner is Illinois’ largest family-owned independent real estate services company. The Baird & Warner brand has been synonymous with experience, innovation, and integrity for more than 160 years. Steve Baird, the firm’s fifth-generation owner, has been consistently recognized among the industry’s most influential leaders. Baird & Warner was named a Top Workplace in Chicagoland by the Chicago Tribune in 2018, making that the seventh consecutive year. With nearly 2,900 associates in 30 offices and comprehensive mortgage, title, and relocation services, Baird & Warner ranks among the nation’s top real estate firms.
