Job Purpose
The Administrative Assistant is responsible for providing professional, confidential, efficient and effective administrative and facilities support to the PR Angola office.
Key Duties and Responsibilities
1. Providing administrative support to the Country Manager and other staff members
- Ensuring that filing systems are structured and up to date and as per PR Angola standards
- Collating credit card summaries and facilitating new employees credit card application process.
- Facilitating the distribution of documents and emails to the relevant parties
- Handle correspondence on functional matters to and from the Country Manager/Managers as delegated
- Maintaining a calendar of key dates for events taking place and the boardroom calendar
- Ensuring that routine administrative duties are properly and timeously completed
- Ensuring the maintenance of all office supplies, equipment and furniture
- Organizing regular testing of electrical equipment
- Ensuring the office is clean and tidy at all times
- Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant
- Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting
- Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola
- Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors)
- Responsible for all PO (Purchase Order) administration for the PR Angola office
2. Personal Assistant to Country Manager
- Assisting the Country Manager with report writing, implementing systems and procedures
- Managing the Country Manager’s diary by scheduling meetings and informing him of upcoming meetings
- Taking minutes for the Country Manager’s meetings where relevant
- Preparing presentations on behalf of the Country Manager (where relevant)
- Ensure that the contact list for the Country Manager is maintained and up to date
- Ensuring the Country Manager’s home bills and repairs and maintenance are done on time
- Ensuring that the Country Manager’s expense reports are prepared in a timely manner
3. Stakeholder Engagement & Compliance - Foster strong relationships with internal and external stakeholders
- Enquiries from Managers and other employee replied courteously with no delay
- Enquiries from external person handled professionally and responses (Oral/written) arranged
- Maintain productive relationship with external stakeholders
- Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per Country/Group protocols
4. Ad hoc Tasks
- Support and implementation of S&R objectives
- Support and implementation of H&S objectives
- Assist HR with onboarding of new employees and ensure tools are available before new join starts
- Assist HR in organising employee engagement sessions/events
Key Competencies and Experience
- Bachelor’s degree in business administration or related field
- Three (3) years working experience in a similar role
- Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Planning and organizing skills
- Time management skills
- Ability to maintain confidentiality
- Interpersonal skills
- Verbal and written communication skills
- Ability to pay attention to detail
- Ability to maintain confidentiality
- Ability to take initiative and be pro-active
- Ability to be flexible and adaptable
- Language Proficiency: English and Portugues
Job Posting End Date:
Target Hire Date:
2026-10-01Target End Date:
Skills Required
- Bachelor’s degree in business administration or a related field
- Three years of experience in a similar role
- Knowledge and experience using Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Planning and organizing skills
- Time management skills
- Ability to maintain confidentiality
- Interpersonal skills
- Verbal and written communication skills
- Attention to detail
- Ability to take initiative and be proactive
- Flexibility and adaptability
- English and Portuguese language proficiency
Pernod Ricard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Pernod Ricard and has not been reviewed or approved by Pernod Ricard.
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Healthcare Strength — Pay and benefits are described as strong overall, supported by comprehensive medical, dental, and vision coverage alongside life and disability insurance. Wellbeing support is reinforced through mental-health resources and broader wellness programming.
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Retirement Support — Retirement benefits are positioned as a standout part of the package, including a 401(k) with a match and an additional profit-sharing contribution for eligible employees. A legacy defined-benefit pension is also referenced for certain earlier hires, adding depth to long-term financial support.
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Parental & Family Support — Family-related benefits are unusually broad, including paid parental leave, paid caregiver leave, backup child/elder care resources, and adoption/surrogacy reimbursement. Additional supports such as Milk Stork and fertility/ART coverage further strengthen family-building coverage.
Pernod Ricard Insights
What We Do
Pernod Ricard is a convivial, responsible and successful global wine and spirits group and the #1 premium spirits organisation in the world. The Group represents 240 premium brands available in more than 160 countries. We are 18,500 exceptionally talented people worldwide with our own salesforce in 73 countries. Our portfolio is one of the most comprehensive in the market with every major category of wine and spirits, providing Pernod Ricard with a unique competitive advantage. To keep growing our business, transforming our industry and making a positive impact on the world, we believe in the power of human connection. Creating ‘convivialité’ is our business and our raison d’être. As ‘créateurs de convivialité’, our purpose is to turn every social interaction into a genuine, friendly and responsible experience of sharing. We believe there can be no convivialité with excess and strive to be sustainable and responsible at every step, from grain to glass.
