We are a growing IT company; a great place to start and grow your career!
CCS is a leading technology consulting firm providing best in class solutions to our clients for over 45 years. Expressed simply in our tagline – Right People, Right Results, Right Careers! Our philosophy is, in fact, an obsession that drives our behavior, our culture and our work. It’s why we put tremendous emphasis on hiring individuals that embody the principles that align with our obsession. We continue to successfully provide network integration, support services, products solutions, and applications services to our valued clients in the northeast. Our focus is simple...our goal is to make technology easy and to help our clients use it as effectively as possible.
The Administrative Assistant will play a critical role in ensuring accurate and timely processing of product and service sales orders and invoices within our Enterprise Programs Division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.
Salary: $55,000-$65,000
What You'll Do:
- Monitor and respond to all customer requests for product quotes in a timely manner
- Work with inside Sales Team & Manufacturers to obtain and provide product quotes
- Accurately enter all new Product & Service Sales Orders into the accounting system.
- Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
- Maintain and update customer records in spreadsheets or databases.
- Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
- Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
- Assist with additional administrative duties as needed.
What You Bring:
- Previous experience in data entry, billing, or invoicing preferred.
- Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
- Strong attention to detail and organizational skills.
- Ability to meet deadlines and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Associates degree or equivalent required.
Preferred but Not Required
- Experience with “Milestone” construction integration services billing.
- Familiarity with NetSuite databases.
- Experience using CRM or ERP systems.
#IND
CCS Offers:
- Competitive salaries
- Comprehensive benefits including:
- Medical and dental plans
- Company paid vision and short and long term disability plans
- Flexible spending programs including Healthcare, Dependent Care, Transit and Parking
- 401K with employer match
- Tuition reimbursement
- Onsite fitness center (or gym membership reimbursement for client or satellite based employees)
- Company paid life Insurance
- Paid holidays and vacation
- Technical certification gift card rewards program
Come experience our unique culture and see how our “right people, right results” philosophy has led to our outstanding success! We are great place to start your IT career!
EEO Statement:Custom Computer Specialists is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation to apply for this position or to enable qualified individuals with disabilities to perform essential job functions, contact [email protected] or 631-864-6699.
Skills Required
- Associate degree or equivalent
- Strong attention to detail and organizational skills
- Ability to meet deadlines and manage multiple tasks simultaneously
- Excellent written and verbal communication skills
- Previous experience in data entry, billing, or invoicing
- Proficiency in Microsoft Excel
- Experience with NetSuite
- Experience with Milestone construction integration services billing
- Familiarity with CRM or ERP systems
What We Do
CCS is a premier provider of technology solutions and services to organizations throughout the US. Many organizations rely on CCS to deliver high-quality, highly reliable and secure technology solutions to support their cybersecurity, managed services, cloud, software, network management, and strategic planning needs. Established in 1979, CCS' extensive knowledge and experience have positioned it as a trusted partner for educational institutions, government agencies, healthcare providers, nonprofits, small to mid-sized businesses, and corporations throughout the US. With close to 450 of the best-and-brightest employees in the technology industry, CCS has offices in Hauppauge, NY (HQ); Providence, RI; Cleveland, OH; Raleigh, NC; and Wilmington, DE. We strongly believe in “Right People, Right Results”. Providing the Right Results for our clients has earned CCS numerous certifications, awards, and distinctions: Inc. 5000 list; SOC 2 Type 2 Compliance; MSSP Alert Top 250 MSSPs, CRN North America “Elite 150”, “Elite 250” and “Security 100” for top Managed Service Providers; Top 10 K12 Solution Providers; Best Cybersecurity Provider; Best Technology Services; and Best Places to Work. Learn more at www.customonline.com #MSP #technologyservices
