Administrative Assistant

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council (CPC) is a social services organization advancing the social and economic well-being of immigrant and low-income New Yorkers through holistic services and community-led impact. CPC is the nation’s largest Asian American social services organization and serves as a trusted community anchor to over 80,000 community members who are served by CPC annually through 50+ high-quality programs and services across 35 sites in New York City. (For more information, please visit: https://www.cpc-nyc.org)   
 

PROGRAM DESCRIPTION
 

CPC Education and Career Services (ECS) provides dynamic programs and activities that bridge youth and adults with their highest educational, economic and leadership potential. ECS believes it is never too early or too late to start learning, which is why we use an asset-based approach to maximize clients’ current strengths. Whether in our schools, community centers, or internship sites, ECS creates equitable learning environments that promote leadership development, self-advocacy, and community building. Our programs equip clients with essential skills and experiences today so that they are empowered to take the next step tomorrow.

COMPASS Elementary: Department of Youth & Community Development/Comprehensive After School System (DYCD/COMPASS) provides youth after school services to school-age children ages 5-12 years old. COMPASS seeks to promote positive youth development, foster social and emotional skills, and encourage youth leadership through engaging activities that incorporate hands-on learning in safe, welcoming environments. The program includes academic support, physical exercise, and enrichment of age-appropriate activities such as literacy or STEM to enhance the academic, social, and physical development of children during the after-school hours and on certain school holidays. 

ESSENTIAL RESPONSIBILITIES

    Under the supervision of the Program Director, the Administrative Assistant will:

•  Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect.
• Produce correspondence, reports, and memorandum; schedule meetings and appointments; and maintain organized staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed.
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence.
• Answer phone calls and assist or direct community members to appropriate personnel as necessary.
• Complete professional development (at least 129 hours annually for COMPASS Elementary) as required by CPC and funding/regulatory agencies (e.g., DYCD, DOH, and SACC) including, but not limited to, this required training:
  • 1-hour training provided by DYCD on mental health and mental illness, engagement and deescalation strategies, referral and crisis management protocols, and mental health resources.
•    Report to and fulfill other related duties as assigned by the Program Director.

QUALIFICATIONS 

Education and Experience: 

• High School diploma or equivalent, with relevant experience required 

• Knowledge and proficiency in the use of technology relevant to administrative functions. 

• Understanding clerical practices and office procedures. 

Skills and Competencies: 

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.) 

• Fluency in Arabic and Chinese (Mandarin and/or Cantonese) or Spanish preferred. 

COMPENSATION & BENEFITS OVERVIEW 

• $24.18 - $26.38 per hour; 35 hours per week with occasional evenings and weekends 

• CPC offers a competitive and comprehensive benefits package, including but not limited to generous paid time off (holiday, sick and vacation time), Medical, Dental, Vision, Basic Life Insurance Coverage, Commuter Benefits, and a 403(b) Retirement Plan. 

HOW TO APPLY 

Interested individuals should submit their resume, along with a cover letter addressed to Crystal Hu ([email protected]), Rebecca Giordano ([email protected]) and Ying Xie ([email protected]), when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to [email protected] with any questions or further inquiries. 

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.