The Role
Provide administrative support at an automotive service center: answer phones, process vehicle acquisition orders, create and file work orders, schedule maintenance and inspections, update and import/export databases, manage vendor and fuel/GPS accounts, create monthly invoices in Excel, process payments in QuickBooks, maintain registrations and insurance files, and perform other assigned office duties.
Summary Generated by Built In
Company: Pencor Services, Inc.
Shift: Monday-Friday, 8AM-5PM
Pencor and its subsidiaries are Equal Opportunity Employers
Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center.
Responsibilities Include:
- Answering phones
- Processing orders for vehicle acquisitions through company purchasing platform
- Creating work orders to accurately track vehicle maintenance and repairs
- Scheduling Appointments for vehicle maintenance and inspections
- Updating database by importing and exporting data from one program to another
- Entering Vendor work orders into the system
- Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc...
- Creating and processing monthly invoices in Excel
- Maintaining Vehicle Spreadsheets: keeping current for multiple companies
- Renewing Registrations
- Keeping Insurance Files updated
- Filing work orders accordingly
- Utilizing QuickBooks
- Taking cash and credit payments; processing debits and credits
- Notifying customers of credits or late payments
- Maintaining petty cash and deposit log
- Other duties as assigned
Qualifications:
- H.S. Diploma or G.E.D.
- Established residency in Pennsylvania
- Valid PA Driver's License and good drving record
- Proficiency with Fleet Software a plus
- Proficiency with Microsoft Office Programs; Outlook, Word and Excel
- Proficiency using QuickBooks
- Proficiency maintaining databases and files (both electronic and hard copies)
- Excellent Data Entry Skills
- Strong Math Skills
- Strong Communication Skills - oral and written
- Strong Organizational Skills
- Ability to work effectively and professionally in a fast paced environment
INDLP
Skills Required
- High School Diploma or G.E.D.
- Established residency in Pennsylvania
- Valid Pennsylvania Driver's License and good driving record
- Proficiency with Fleet Software
- Proficiency with Microsoft Outlook, Word, and Excel
- Proficiency using QuickBooks
- Proficiency maintaining databases and files (electronic and hard copies)
- Excellent data entry skills
- Strong math skills
- Strong oral and written communication skills
- Strong organizational skills
- Ability to work effectively and professionally in a fast-paced environment
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The Company
What We Do
One of the largest privately owned media companies in the US.
