At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Administrative Assistant (60%) to join our UniQue team.
We're looking for a proactive and versatile Administrative Assistant to support the smooth day-to-day operation of our office. This is a varied role combining office administration, supplier coordination, fleet management, invoicing support, and workplace safety responsibilities.
What will you be bringing to the team?
- Coordinate office administration and daily operations.
- Liaise with suppliers and external service providers.
- Manage administrative aspects of the company vehicle fleet.
- Support invoice preparation and general administrative processes.
- Oversee shared mailbox management and request follow-up.
- Support health & safety initiatives and compliance activities.
Requirements
What do you need to succeed in this position?
- Bachelor's degree.
- Previous experience in Office management, Office Reception, or an Administrative role.
- Strong organizational skills with the ability to manage diverse priorities proactively.
- Ability to take ownership and find practical solutions.
- Safety Officer certification is an asset; willingness to be trained as a Designated Employee (Salarié Désigné) is equally valued.
- Excellent command of the English and French languages (verbal & written).
Benefits
What are we offering to our UniQue people?
- A collaborative, people-oriented work environment.
- A role with broad exposure across different areas of the business.
- A flexible 60% schedule (24 hours/week), supporting work-life balance.
- Permanent contract preferred.
If you enjoy variety, autonomy, and being the person who helps keep things running smoothly, we'd love to hear from you.
Skills Required
- Bachelor's degree
- Previous experience in office management, office reception, or administrative role
- Strong organizational skills and ability to manage diverse priorities proactively
- Ability to take ownership and find practical solutions
- Safety Officer certification
- Willingness to be trained as a Designated Employee (Salarie Designe)
- Excellent command of English and French (verbal & written)
What We Do
Uni Systems, a member of Quest Group, has been a reliable ICT partner to companies and organizations in the European market for over 60 years. We are the first IT company founded in Greece, in 1964, and we have been supporting our clients ever since. Trusting customers, extensive solutions offering, strong partnerships and experienced people, those are the main grounds for Uni Systems’ rapid expansion of operations across geographies and industries. With more than 1450 specialized ICT professionals, established presence in more than 20 countries, and branches and subsidiaries in the heart of the European Union (Athens, Barcelona, Brussels, Bucharest, Luxembourg and Milan), we are effectively addressing the needs of European and International organizations and institutions and delivering value-added integrated solutions to our customers. Through our strong industrial vertical expertise, supported by the range of our horizontal solutions, we hold a substantial and successful track record in the delivery and implementation of large-scale, mission-critical projects in the sectors of Banking & Finance, Enterprise & Utilities, Government, and Telecommunications, as well as in EU Institutions and Agencies. Participations in real commercial implementations of best practices (i.e. ITIL, RUP, PRINCE2, PMI), has provided our people with significant experience, unique know-how and proven capability in designing, implementing and successfully supporting complex ICT projects, through a range of solutions and business areas. At Uni Systems, we support innovation, and we have been investing in the European and National research ecosystem. Our Research and Innovation (RDI) department has been successfully bidding and winning a series of research programs in promising technological areas, such as 5G, AI in Health, and Blockchain in Governance. Enabling our clients' digital transformation journey is our passion and we remain strongly committed to it.
