Description
Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference.
Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.
If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we’d love to meet you.
What You’ll Do
Administrative Support
- Process customer SPIFFs and support expense/reporting activities.
- Coordinate employee travel logistics, hotel arrangements, and onboarding schedules.
- Assist senior management with administrative tasks, reporting, and special projects.
- Order food for office lunches, meetings, and special events.
- Maintain and update CRM contact records.
- Help with monthly commission calculations and distribute reports.
- Serve as liaison between Jaeckle Distributors and our HR support partner.
- Support workflow for coupon applications used by field sales and customers.
Marketing Material & Workroom Support
- Maintain, organize, and restock supplier brochures, catalogs, and marketing materials.
- Distribute brochures and hard-copy materials to field sales.
- Pick and prepare labels for field sales as requested.
- Assemble and distribute new customer welcome packets.
- Order paper, office supplies, and conference room beverages for the Madison office.
Requirements
What Makes You a Great Fit
- Strong proficiency in Microsoft Excel.
- Highly organized with excellent follow-through and attention to detail.
- Professional, reliable, and responsive.
- Ability to balance multiple priorities in a fast-paced environment.
- Team-oriented with a positive, people-focused approach.
- Able to maintain a high level of confidentiality.
We’re looking for someone who naturally aligns with our culture and values:
Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value
Skills Required
- Strong proficiency in Microsoft Excel
- Highly organized with excellent follow-through and attention to detail
- Professional, reliable, and responsive
- Ability to balance multiple priorities in a fast-paced environment
- Team-oriented with a positive, people-focused approach
- Able to maintain a high level of confidentiality
What We Do
Jaeckle Distributors is a third-generation, family-owned flooring and surfacing distributor established in 1958. Operating exclusively as a business-to-business wholesale company, they provide a wide range of flooring and building materials to professional clients. Based in the Midwest with multiple locations, the company focuses on product expertise and continuous improvement to deliver reliable service and strategic partnerships to their customers.
