Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations. In this role, you will perform a variety of administrative and clerical tasks, including managing schedules, handling correspondence, maintaining filing systems, and assisting team members with operational support.

Key Responsibilities

• Office Coordination: Manage daily office activities, maintain office supply inventory, and coordinate equipment maintenance.
• Scheduling & Calendaring: Organize meetings, manage team calendars, reserve conference rooms, and schedule appointments.
• Communication Handling: Answer and direct phone calls, greet visitors, and manage incoming and outgoing mail, emails, and packages.
• Document Preparation: Draft, edit, and format routine correspondence, reports, presentations, and spreadsheets.
• Data Entry & Record Keeping: Maintain accurate physical and digital filing systems, update databases, and perform routine data entry.
• Travel & Expense Support: Assist with travel arrangements, itinerary planning, and basic expense report processing.

Required Qualifications & Skills

• Experience: 2+ years of administrative or clerical experience in a professional office environment.
• Software Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Communication: Excellent verbal and written communication skills with strong phone etiquette.
• Organization: High attention to detail with proven time-management and multi-tasking abilities.
• Problem-Solving: Ability to work independently, prioritize daily assignments, and handle confidential information with discretion.

Preferred Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Prior experience working with CRM tools or database management systems.

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off (PTO) & Paid Holidays
• 401(k) / Retirement plan with company match
• Flexible working options (Remote/Hybrid)
• Professional growth and training opportunities