Summary
Job Description:
Baptist Health Medical Group (BHMG) is a comprehensive network that includes over 1,100 physicians and advanced practice clinicians across Kentucky and Indiana. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care.
The Administrative Assistant III is a remote position that provides administrative support for the Vice President of Physician and Advanced Provider Recruiting, Quality Medical Director, AVP, Physician Contracting, and AVP, Provider Compensation. This position requires strict attention to detail, high accuracy level, ability to multi-task, ability to work with time-sensitive deadlines, and work in a team environment. Must be pro-active in approach to all position responsibilities.
Principal Duties & Responsibilities:
Manage complex calendars for assigned executives, scheduling meetings, and coordinating travel arrangements.
Manage and prepare various high-level meetings, including creating agendas and taking minutes. Some on-site meeting attendance will be required.
Act as liaison for executives with Baptist Health physicians, other System executives, departments within the organization, and external contacts.
Coordinate with executive and others to create spreadsheets and presentations.
Execute accounts payable responsibilities such as ordering supplies, submitting expense reports, processing invoices, purchase orders, etc.
Provide coverage for other BHMG executives when needed due to absences of other administrative assistants.
Coordinate and maintain daily office routines and paperwork for assigned executives.
Ensures calls/messages or high priority information are communicated appropriately.
Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.
Organize and maintain file systems for correspondence and other records.
Travel to and from local Baptist Health locations for meetings occasionally
Minimum Education, Training and Experience Required:
High school diploma or equivalent required. Associates degree in relevant field of study strongly preferred.
3+ years administrative support experience required. (Including email, scheduling appointments, managing calendars, filing, organizing, coordinating, etc.)
Must be able to work in team environment and work autonomously.
Must be able to multitask and do so in different environments.
Ability to type 50 wpm or better preferred.
Working knowledge of Microsoft Office software is required.
Applicants must be located in KY or IN.
Skills Required
- High school diploma or equivalent
- Associates degree in relevant field
- 3+ years administrative support experience
- Working knowledge of Microsoft Office software
- Ability to type 50 wpm or better
- Must be located in Kentucky or Indiana
- Ability to work in a team environment and autonomously
- Ability to multitask in different environments
What We Do
Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of nine hospitals, employed and independent physicians, and more than 400 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky in a joint venture with Deaconess Health System based in Evansville, Indiana. Baptist Health employs more than 23,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has nearly 1,500 providers, including more than 750 physicians and more than 740 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. Learn more at BaptistHealth.com.
