The Role
Provide front-office administrative support: answer phones, greet visitors, manage filing, prepare documents, handle incoming shipments, support AP/AR and inventory/shipping program, assist COO and Office Manager, and perform other clerical duties to ensure smooth office operations.
Summary Generated by Built In
Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled. The ideal candidate will have experience handling administrative duties along with inventory control knowledge.
Duties and Responsibilities:
- • The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include:
- ▪ Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
- ▪ Receive and direct visitors and clients
- ▪ Conduct general clerical duties including photocopying and mailing
- ▪ Maintain electronic and hard copy filing systems
- ▪ Retrieve documents from filing systems
- ▪ Handle requests for information and data
- ▪ Resolve administrative problems and client inquiries
- ▪ Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
- ▪ Open, sort and distribute incoming correspondence
- ▪ Coordinate and maintain records for staff
- ▪ Incoming shipment receipt & notification
- ▪ In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
- ▪ AP/AR support for Office Manager
- ▪ Provide administrative assistance to the COO
- ▪ Operation of the business office in the absence of the Office Manager
- ▪ Administrative support for the COO
- ▪ Other Duties as Required
Minimum Qualifications:
- • Education
- ▪ High school diploma or GED
- ▪ A.A or bachelor’s degree in management, business, or IT preferred
- ▪ Highly Proficient in QuickBooks Accounting Software
- ▪ Advanced Computer Skills
- ▪ERP Knowledge
- ▪ Ability to Follow Written and Verbal Direction
- ▪ Excellent Written and Verbal Communication Skills
- ▪ Excellent time management skills and ability to multi-task and prioritize work
- ▪ Attention to Detail
- ▪ Able to Work Independently
- ▪ Able to Make Sound Decisions
- ▪ Positive Attitude and Ability to Work as Part of a Team
- ▪ QuickBooks Certification
- ▪ Administrative Professional or Administrative Assistant certifications, a plus
- ▪ At least 3 years’ experience in an office environment in an administrative role
Skills Required
- High school diploma or GED
- A.A or Bachelor's degree in management, business, or IT
- At least 3 years' experience in an office administrative role
- Highly proficient in QuickBooks Accounting Software
- QuickBooks Certification
- Advanced computer skills
- ERP knowledge
- Ability to follow written and verbal directions
- Excellent written and verbal communication skills
- Excellent time management; ability to multi-task and prioritize
- Attention to detail and ability to work independently
- Ability to make sound decisions and work as part of a team
- Administrative Professional or Administrative Assistant certification
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The Company
What We Do
Ponca City Development Authority (PCDA) is a public trust, formed on July 1, 2003 to benefit Ponca City, Oklahoma. PCDA supports the existing industries with business retention and expansion programs, training opportunities and conference sponsorships to build market share. Visit our website for more information on recruiting, retention, marketing and financial opportunities that exist in Ponca City, Oklahoma.
