Pfizer

Administrative Assistant

Posted 3 Hours Ago

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Quarry Bay, Eastern, HKG

In-Office

Senior level

Artificial Intelligence • Healthtech • Machine Learning • Natural Language Processing • Biotech • Pharmaceutical

We’re in relentless pursuit of breakthroughs that change patients’ lives.

The Role

Provide administrative support including Ariba purchase orders, reconciliations, vendor record maintenance, travel and expense management, reporting, e-filing, meeting logistics, and cross-functional coordination. Act as reliable backup within the admin team and use AI tools to improve daily workflows.

Summary Generated by Built In

In this role, you will provide high-quality administrative support to assigned functional areas, ensuring smooth daily operations. Your strong communication, organizational, and collaboration skills will help drive efficiency across teams. You will take initiative, contribute to cross-functional projects, and be recognized as a reliable team player who promotes teamwork and shared success.
How You Will Achieve It:

Prepare purchase orders and approvals in the Ariba system in full compliance with company policies
Handle reconciliations and third-party payments, including follow-up on HCP payments and out-of-pocket reimbursements
Maintain accurate vendor and supplier records
Coordinate travel arrangements and prepare detailed itineraries
Prepare expense reports and track reimbursement status
Compile monthly and periodic reports and maintain distribution lists
Maintain a well-organized e-filing and documentation system
Support meeting logistics, including scheduling, room bookings, and teleconference setup
Communicate and coordinate with internal stakeholders on ad hoc projects
Collaborate with the administrative support team and provide backup support when required

Qualifications:

Bachelor's degree
Minimum 5 years of administrative experience, preferably in a multinational corporation
Detail-oriented, independent, and collaborative working style
Flexible and agile, with the ability to learn new systems and processes
Strong multitasking and time management skills
Good command of written and spoken English and Chinese, conversational Putonghua
Proficient in Microsoft Office applications, including Word, Excel, OneDrive, and Team
Experience in using AI to facilitate daily work

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Administrative

Skills Required

Bachelor's degree
Minimum 5 years administrative experience (preferably in a multinational corporation)
Proficient in Microsoft Office: Word, Excel, OneDrive, Teams
Experience using the Ariba procurement system (purchase orders and approvals)
Experience using AI tools to facilitate daily work
Good command of written and spoken English and Chinese; conversational Putonghua
Detail-oriented, independent, collaborative, flexible, strong multitasking and time-management skills

What the Team is Saying

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The Company

HQ: New York, NY

121,990 Employees

Year Founded: 1848

What We Do

Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.

Why Work With Us

We are the inventors, the problem solvers, the big thinkers — those who surmount any hurdle to deliver breakthrough medicines to the people who are counting on them the most.