Administrative Assistant

Job Title: Administrative Assistant 
Reports To: Administrative Operations & Travel Manager 
Location: On-Site 
Level: Administrative Support 
Salary: $50,000- $55,000/year 
Client Facing: No 

About PAC Group: 
At The PAC Group (PAC), we specialize in engineering consulting, program management, and operational excellence, delivering high-impact solutions in more than 20 countries. We're proud to partner with the world's leading companies in automotive, aerospace, industrial, and technology sectors, providing strategic guidance and hands-on execution that drive innovation and efficiency. Joining PAC means joining a dynamic, fast-paced, and global team that values curiosity, collaboration, and continuous improvement. 

Role Purpose: 
The Administrative Assistant provides day-to-day administrative support to the Administrative Operations & Travel Manager, while also assisting departments across the organization with mail, equipment, and general office needs. This role is a key point of contact for employees seeking help with routine administrative and equipment-related matters. 

Key Responsibilities: 

Administrative Support 

• Retrieve incoming mail every day and distribute it to the appropriate departments. 

• Scan, organize, label, and electronically file incoming mail and documents. 

• Answer and direct incoming office phone calls. 

• Track action items and maintain department spreadsheets. 

• Provide general administrative support for daily office operations. 

Fleet Management Support 

• Assist with company vehicle administration, including vehicle registration renewals, insurance renewals, DMV documentation, and filing vehicle-related paperwork. 

Corporate Card Program Support 

• Serve as a backup resource for employee questions. 

• Assist employees with basic corporate card inquiries and direct complex issues to the Administrative Operations & Travel Manager. 

• Note: This role does not include administrative access to corporate card systems or accounts. Card issuance, limit changes, cancellations, and account-level troubleshooting remain the responsibility of the Administrative Operations & Travel Manager.

• Equipment & Asset Management 

  • Assist with new hire equipment shipments, including preparing and packaging laptops, phones, accessories, and other company equipment. 
  • Coordinate equipment deliveries with employees. 
  • Assist with offboarding equipment returns, track returned equipment, and maintain equipment logs. 

   

  Travel Support 

  • Assist the Administrative Operations & Travel Manager with travel inquiries requiring additional coordination or follow-up. 
  • Support travel documentation as needed, such as help with travel insurance. 

   

  Event Support 

  • Assist with the setting up of company events as requested by the Administrative Operations & Travel Manager. 

   

  General Office Operations 

  • Assist with special projects and administrative initiatives. 
  • Support document organization and filing projects. 
  • Help maintain office supplies and administrative resources. 
  • Provide backup support for various operational tasks as business needs require. 

   

  Required Qualifications: 

  • 1+ years of experience in administrative support, office coordination, or a related role. 
  • Strong organizational and time management skills. 
  • Excellent attention to detail. 
  • Ability to prioritize multiple tasks in a fast-paced environment. 
  • Strong written and verbal communication skills. 
  • Proficiency with Microsoft Office (Outlook, Word, Excel, and Teams). 
  • Ability to maintain confidentiality and professionalism. 
  • Customer service mindset with a willingness to assist employees across multiple departments. 

   

  Preferred Qualifications: 

  • Experience supporting equipment logistics or asset tracking. 
  • Experience in a fast-paced or multi-department office environment.