Administrative Assistant
Experience with: Billing, PO's, Office Management and expense report coding and processing.
About PURIS:
PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.
Job Summary:
We are seeking a talented, detailed oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office.
Essential Job Accountabilities:
- Assist in day-to-day operations of the office.
- Digital documentation management.
- Prepare and track subcontract agreements and required documentation.
- Assist with business insurance tracking, updating and renewals.
- Register and maintain state licenses and contractor requirements.
- Communicate with all company personnel as needed.
- Answer incoming telephone calls.
- Receive and date all incoming mail and distribute.
- Receive and distribute all incoming faxes.
- Greet all visitors.
- Receive all special delivery packages.
- Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.
- Assist in preparing letters, and proposals/price quotes.
- Track and order office supplies.
- Update and distribute all company meeting notes.
- Complete filing of all project documents.
- Complete special holiday mailings & orders.
- Schedule the company conference room for interviews, meetings and training.
- Acquire project specific bonds and insurance certificates.
- Prepare and distribute project specific submittals.
- Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage & fuel tracking.
- Always have the “Good of the Company” first when making all business decisions, while maintaining a high level of professionalism with employees, customers, vendors, suppliers and the public.
- Perform other duties as directed.
Experience and Qualifications:
- Excellent communication skills (i.e. verbal, phone, written & listening)
- Professional personality and attire.
- Ability to handle multiple projects at the same time.
- Flexibility to adjust and make changes.
- Ability to develop and maintain positive relationships with clients, prospects, and company personnel.
- Demonstrated proficiency with Microsoft Office products.
Benefits:
- Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.
- Several 100% company-paid benefits including:
- Life Insurance
- Long-term disability
- Employee assistance program
- Bonus program
- 401(k) savings plan with company match
- Generous PTO
- 10 paid holidays
- Tuition reimbursement
Equal Opportunity Employer/Veterans/Disabled.
Skills Required
- Experience with billing, purchase orders, office management, and expense report coding and processing
- Demonstrated proficiency with Microsoft Office products (Excel, Word, Outlook)
- Excellent communication skills (verbal, phone, written, listening)
- Professional personality and attire
- Ability to handle multiple projects simultaneously and adapt to change
- Ability to develop and maintain positive relationships with clients, prospects, and company personnel
- Experience with digital documentation management and preparing tracking spreadsheets
What We Do
PURIS provides end-to-end water infrastructure renewal solutions, specializing in environmentally sustainable trenchless pipeline rehabilitation. It is home to an industry-leading family of brands with over 150 combined years in business. PURIS is U.S.-based and vertically integrated. We perform turn-key installation services providing owners with a single source solution for all of their water infrastructure renewal needs. Our technologies operate within the existing infrastructure to minimize environmental impact and reduce community disruption. We are committed to investing in new product development and partnering with leading-edge technology companies to offer our customers the best solutions for their projects, budgets, and environmental conditions. PURIS continues to fuel the industry’s innovation engine. Our solutions, proven service model, and 1,000-member strong workforce are focused on solving our communities water infrastructure challenges with minimal environmental impact. Our goal is to have as positive of an impact above ground as we do below it.
