Your Opportunity as the Administrative Assistant
Provide a meaningful impact to our organization through supporting key leaders and their respective departments in a variety of projects and initiatives. Leverage your superior organizational skills to coordinate onsite meetings and events, book travel arrangements, and maintain a well-equipped office space in our Chicago office.
Location: Chicago, IL
Work Arrangements: Hybrid - onsite a minimum of 2-3 days per week primarily Tuesday, Wednesday, Thursday as determined by the Company; maybe more as business need requires.
Potential travel once per year to the Orrville Corporate Office.
In this role you will:
Become our office management guru: coordinate onsite meetings, manage office supply inventory, monitor mail and deliveries, book conference rooms, order catering for events, and maintain relationship with building maintenance to ensure timely resolution of office upkeep activities.
Organize personnel information (birthdays, work anniversaries) and ensure positive onboarding experience for newly hired employees including support in ordering equipment, setting up credentials, and scheduling welcome events.
Manage marketing leader's calendars, travel, expense reports, and provide phone and e-mail support as needed.
Create and assemble presentation decks, agendas, and training materials.
Issue department-wide communications including updates on training calendars, travel changes and confirmations.
Maintain electronic files in department's SharePoint site and stay up-to-date on record management requirements and communicate retention schedules to ensure proper file storage and organization.
Run monthly budget reports, input data, and keep teams updated on changes and reporting.
Support the review of marketing licenses including legal submissions, product shipment details, and deal approvals.
What we are looking for:
Minimum Requirements:
High School Diploma
3+ years of administrative or office management experience supporting large teams and/or leadership teams.
Intermediate to advanced knowledge/experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams)
Strong organizational skills with ability to manage multiple priorities concurrently.
Exceptional communication skills (written & verbal via face-to-face, Teams, in-person meetings, e-mail, minutes, letters, etc.)
Experience handling confidential information with appropriate discretion.
Additional skills and experience that we think would make someone successful in this role:
Experience in expense tracking and building excel reports.
Experience with creating and editing presentations in PowerPoint.
Project management skills
https://www.jmsmucker.com/careers/why-smucker/employee-benefits
Compensation Range: $53,500 - $74,800
#LI-JW1
#LI-Hybrid
The Right Place for You
We are bold, kind, strive to do the right thing, we play to win, and we believe in a strong community that thrives together. Our culture is rooted in our Basic Beliefs, and we believe in supporting every employee by meeting their physical, emotional, and financial needs.
Stay connected with us on LinkedIn®
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, disability status or protected veteran status.
Skills Required
- High School Diploma
- 3+ years of administrative or office management experience supporting large teams and/or leadership teams
- Intermediate to advanced knowledge/experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams)
- Strong organizational skills with ability to manage multiple priorities concurrently
- Exceptional written and verbal communication skills
- Experience handling confidential information with appropriate discretion
- Experience in expense tracking and building Excel reports
- Experience creating and editing presentations in PowerPoint
- Project management skills
The J.M. Smucker Co. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about The J.M. Smucker Co. and has not been reviewed or approved by The J.M. Smucker Co..
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Retirement Support — Retirement programs are described as strong, with a company 401(k) match, immediate vesting in some materials, and access to an Employee Stock Purchase Plan. These elements contribute to a favorable view of total compensation value.
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Parental & Family Support — Paid parental leave for all parents and on-site childcare at key locations signal a family-forward approach. Additional supports such as adoption assistance and pet-related leave reinforce this emphasis.
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Leave & Time Off Breadth — Paid time off, seasonal compressed schedules, and flexibility options are highlighted across materials. The ability to start with substantial PTO and buy additional time enhances perceived time-off breadth.
The J.M. Smucker Co. Insights
What We Do
Each generation of consumers leaves their mark on culture by establishing new expectations for food and the companies that make it. At The J.M. Smucker Co., it is our privilege to be at the heart of this dynamic with a portfolio that appeals to each generation of people and pets with products found in 90 percent of U.S. homes and countless restaurants. This includes a mix of iconic brands consumers have always loved such as Folgers®, Jif® and Milk-Bone® and new favorites like Café Bustelo®, Smucker’s® Uncrustables® and Rachael Ray® Nutrish®. By continuing to immerse ourselves in consumer and pet parent preferences for food, how it’s purchased and how the companies that make it should operate, we will maintain the important role we play in their lives. This will allow us to continue growing our business and the positive impact we have on all of those who count on us.
