The Role
Provide high-level administrative support to executives: schedule and coordinate meetings and events, proofread and format reports and presentations, manage travel and expense workflows, maintain records, support multiple leaders, conduct research, assist on special projects, and ensure confidentiality and process improvements.
Summary Generated by Built In
Administrative Assistant (Contract)
Richmond, VA 5 days onsite
Contract Length: 1 Year
Position Overview:
We are seeking an experienced Administrative Assistant to provide high-level support to executive leaders and manage a diverse range of projects and administrative tasks. This role is responsible for planning and coordinating meetings and events, proofreading materials and presentations, and ensuring tasks are completed efficiently, accurately, and with high standards of quality.
Key Responsibilities:
Richmond, VA 5 days onsite
Contract Length: 1 Year
Position Overview:
We are seeking an experienced Administrative Assistant to provide high-level support to executive leaders and manage a diverse range of projects and administrative tasks. This role is responsible for planning and coordinating meetings and events, proofreading materials and presentations, and ensuring tasks are completed efficiently, accurately, and with high standards of quality.
Key Responsibilities:
- Plan, schedule, and coordinate executive meetings and events, including managing logistics, arranging vendors, and handling on-site needs.
- Proofread and format reports, board materials, and presentations for leadership review.
- Support multiple executives and directors by managing requests, documentation, financial workflows, travel expenses, and general communications.
- Utilize digital tools for document creation, records management, scheduling, and workflow optimization.
- Balance multiple concurrent assignments in a fast-paced, high-energy team environment.
- Conduct research, coordinate communications, and assist with special projects and initiatives.
- Exercise professional judgment, proactively anticipate needs, and drive process improvements.
- Maintain strict confidentiality and discretion with sensitive information.
- Associate degree preferred (business administration or related field), or equivalent experience.
- Several years of experience supporting senior management and executives, ideally in dynamic, high-paced environments.
- Exceptional written and verbal communication skills with excellent proofreading ability.
- Strong event planning and coordination skills.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools.
- Impeccable attention to detail and organizational skills.
- Professional demeanor and ability to work effectively with individuals at all levels.
- Ability to anticipate needs, solve problems, and manage competing priorities.
- Experience in financial institutions, housing, or government organizations is a plus.
- Ability to work onsite and visit various office locations as required.
Skills Required
- Several years of experience supporting senior management and executives
- Exceptional written and verbal communication skills with excellent proofreading ability
- Strong event planning and coordination skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools
- Impeccable attention to detail and organizational skills
- Professional demeanor and ability to work effectively with individuals at all levels
- Ability to anticipate needs, solve problems, and manage competing priorities
- Maintain strict confidentiality and discretion with sensitive information
- Associate degree preferred (business administration or related field), or equivalent experience
- Experience in financial institutions, housing, or government organizations
- Ability to work onsite and visit various office locations as required
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The Company
What We Do
The ASCENDING team commits to delivering scalable and high-available cloud solutions to clients. We use advanced technology to measure the effectiveness of your current IT infrastructure. Then we help our clients migrate to the cloud and modernize their IT infrastructure.
