Administrative Assistant

Christ the King Catholic Church in Corpus Christi, Texas, is seeking a part-time, highly organized, detail-oriented, and mission-driven Administrative Assistant to provide administrative and clerical support for the parish office. This individual serves as one of the first points of contact for parishioners and visitors and plays an essential role in supporting the pastoral mission of the Church through professional, efficient, and compassionate service.

The ideal candidate is a practicing Catholic in good standing, understands and respects the teachings and mission of the Catholic Church, maintains strict confidentiality, and demonstrates exceptional organizational and communication skills.

Ministerial Character:

The Diocesan Bishop is the visible principle and foundation of unity at Sacred Heart Catholic Church and School.  In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community.  In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people.  He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church. When this is a full-time position, the employee is eligible for medical insurance and other benefits offered by the Diocese of Corpus Christi.

Key Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of corpus Christi in both professional and personal life
• Acts as a witness to Gospel values by modeling the teachings of the Catholic church
• Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as directed
• Welcome and assist parishioners, visitors, and volunteers with warmth, professionalism, and Christian hospitality
• Answer and direct phone calls, emails, and office inquiries
• Maintain parish records, sacramental registers, databases, and confidential files with accuracy and discretion
• Prepare weekly bulletins, announcements, correspondence, and other parish communications
• Coordinate the parish calendar, meeting schedules, and facility reservations
• Assist the pastor and parochial vicar with administrative tasks, scheduling, and special projects
• Process Mass intentions, sacramental requests, and other parish-related documentation
• Maintain office supplies, organize files, and ensure the parish office operates efficiently
• Coordinate with parish staff, ministry leaders, and volunteers as needed
• Support parish events and liturgical celebrations through administrative coordination
• Prepare monthly schedules for Eucharistic Ministers and Lectors
• Obtain a Food Manager Certification as serve as Kitchen Manager for special fundraising events (Fall Festival, Fish Fry, other fundraising events throughout the year)
• Perform other duties as assigned by the Pastor
• Verify and prepare weekly bank deposits
• Maintain parish database, offertory database, serve as Diocesan Safe Environment Coordinator
• Coordinate and support Religious Ed (CCD, Youth Group, OCIA)

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more.
• Ability to maintain composure under duress; maintain emotional control under stress.
• Must maintain confidentiality.

Minimum Qualifications:

• High school diploma or equivalent required
• Previous administrative or office experience preferred
• Practicing Catholic in good standing, (a candidate who demonstrates a strong understanding of and respect for the teachings, traditions, and mission of the Catholic Church)
• Valid Texas driver's license required

Skills and Abilities:

• Ability to manage multiple priorities while meeting deadlines
• Knowledge of effective use of technology including proficiency in Microsoft Office (Word, Excel, Outlook), design software (Canva, Affinity Publisher, Photoshop)
• Strong public relation skills, organizational skills, and strong oral and written communication skills
• Must have organizational skills and a thorough knowledge of general office functions
• Professional demeanor, positive attitude, and strong interpersonal skills to tactfully deal with parishioners 
• Must demonstrate ability to maintain confidentiality
• Strong commitment to serving the Church and its mission
• Dependable, self-motivated, and trustworthy
• Welcoming and compassionate toward all
• Flexible and willing to assist wherever needed
• Able to work independently while collaborating effectively with clergy, staff, and volunteers
• Ability to learn parish management software and other office systems
• Ability to maintain strict confidentiality and exercise sound judgment

Additional Requirements:

• Submit to employment required screenings, criminal background, drug screening, and motor vehicle record check
• Obtain certification in Safe Environment training provided by the Office of Safe Environment and Child and Family Resources
• Position requires adherence to diocesan policies and procedures

Christ the King Catholic Church is committed to fostering a welcoming environment rooted in the teachings of Jesus Christ. The Administrative Assistant is an important member of the parish staff whose work contributes directly to the life and ministry of the parish community.

To be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.