Administrative Assistant

Are you an organized, detail-oriented professional who takes initiative and enjoys providing exceptional administrative support? LifeShare Network is seeking a dependable and self-motivated Administrative Assistant to join our team in Oklahoma City.

This is a full-time, in-office position that provides essential day-to-day support across the organization. Because this role directly supports leaders, employees, office operations, mail processing, meetings, and reception coverage, regular and reliable attendance is critical to the successful performance of the position.

The ideal candidate is proactive, accountable, and able to work independently without requiring continuous direction. If you thrive in a fast-paced office environment, enjoy helping others, and take pride in keeping operations organized and running smoothly, we encourage you to apply.

What You’ll Do

As an Administrative Assistant, you will work alongside other administrative professionals to provide comprehensive support throughout the organization. Responsibilities include:

• Providing administrative and clerical support to leadership, executive assistants, and other team members.
• Preparing and managing correspondence, reports, presentations, and other documents with a high level of accuracy.
• Assisting with calendars, meetings, conference rooms, office events, and related scheduling needs.
• Maintaining office equipment and assisting employees with postage meters, copiers, printers, and other office tools.
• Establishing and maintaining organized electronic and paper filing systems.
• Coordinating organizational mailings, including folding, stuffing, labeling, posting, and maintaining mailing lists.
• Proofreading documents for grammar, punctuation, formatting, consistency, and accuracy.
• Providing reception and front-desk coverage
• Assisting with clerical and administrative projects for departments throughout the organization.
• Monitoring assigned responsibilities and following through on tasks without the need for repeated reminders.
• Responding professionally and promptly to requests from internal and external customers.
• Working collaboratively with other administrative assistants to ensure continuous office support and coverage.

What We’re Looking For

We are seeking a reliable, proactive, and highly organized individual who is comfortable working independently and managing multiple priorities.

Experience

• Minimum of two years of administrative assistant or related office experience.

Skills

• Strong written and verbal communication skills.
• Demonstrated accuracy in grammar, punctuation, spelling, and professional composition.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Mail Merge.
• Ability to prepare professional letters, reports, spreadsheets, and presentations.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Typing speed of at least 40 words per minute.
• Proficiency with standard office equipment and administrative processes.
• Strong organizational, prioritization, and time-management skills.

Attributes

• Self-motivated and able to identify and complete necessary work without continuous supervision.
• Dependable, punctual, and committed to maintaining consistent attendance.
• Accountable for completing assignments accurately and on time.
• Detail-oriented and task-focused.
• Able to work independently while also contributing to a collaborative administrative team.
• Flexible and able to adjust to changing priorities and operational needs.
• Capable of managing multiple responsibilities and interruptions while maintaining professionalism.
• Service-oriented and committed to supporting employees, leaders, and visitors.

In-Office and Attendance Expectations

This position is performed on-site at LifeShare Network’s Oklahoma City office and is not a remote or hybrid role.

The Administrative Assistant is an integral part of daily office operations. Consistent, reliable, and punctual attendance is an essential function of the position because the role provides time-sensitive support, reception coverage, document preparation, mail processing, meeting coordination, and assistance to employees and leaders throughout the workday.

The successful candidate must be available and present during established working hours and able to provide dependable coverage based on organizational needs.

Why Join LifeShare Network?

• Organization-Wide Impact: Provide essential administrative support that helps departments and leaders operate efficiently.
• Purpose-Driven Work: Contribute to an organization committed to saving lives and supporting donor families.
• Collaborative Environment: Work alongside a dedicated team of administrative professionals.
• Professional Growth: Expand your skills through continued education, training, and hands-on experience.
• Meaningful Responsibility: Take ownership of work that directly supports the day-to-day success of the organization.

Physical and Work Requirements

• Full-time, in-office position based in Oklahoma City.
• Ability to remain seated for extended periods while using a computer, telephone, and other office equipment.
• Ability to work effectively under pressure and manage frequent interruptions and distractions.
• Ability to maintain a calm, professional, and customer-focused approach in a fast-paced environment.
• Ability to perform routine clerical activities, including handling documents, mail, files, and office supplies.

Additional Information

• Occasional in-state travel may be required.
• The position requires a strong commitment to internal and external customer service.
• Employment responsibilities must be performed with professionalism, confidentiality, reliability, and sound judgment.

If you are a dependable, self-driven administrative professional who enjoys taking initiative and helping an organization operate effectively, we invite you to apply and become part of the LifeShare Network team.