We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. This position requires working in office in Richmond, VA, Monday – Friday 7am-4pm.
What you'll do:
- Answer and direct incoming phone calls and greet visitors professionally
- Manage office correspondence, filing, and document organization
- Schedule meetings, maintain calendars, and coordinate travel arrangements as needed
- Order office supplies and ensure the office remains organized and well-stocked
- Prepare reports, spreadsheets, presentations, and other business documents
- Support leadership with various administrative projects and special assignment
- Use company vehicles on occasion to deliver parts to customers
- Reviewing hours submitted by employees
- Coordinate with managers to resolve timesheet discrepancies
- Enter job cost data into the accounting system and ensure accuracy
- Support invoicing, purchase orders, and vendor documentation
- Enter purchase orders
Administrative Support
Payroll
Job Costing & Accounting Support
What you bring:
- High school diploma or equivalent required
- 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or a project-based environment
- Valid driver’s license
- Proficiency with Microsoft Office Suite, particularly Excel
- Strong organizational, time management, and multitasking skills
- Excellent verbal and written communication skills
- High attention to detail and ability to maintain confidentiality
- Team-oriented with a positive, customer-service mindset
- A proactive attitude and willingness to jump in wherever needed
- The ability to build positive relationships across all levels of the organization
- Ability to work onsite 7am to 4pm
- Associate's degree
- Experience with accounting software. Foundations is a plus
- Experience with job costing or project accounting
- Experience with timesheet management programs
Required Skills
Preferred Skills
Compensation:
- $20-25 per hour
- Pay will depend on education, experience, skills, and location. The posted range reflects our current expectations but may change.
Skills Required
- High school diploma or equivalent
- 2+ years of administrative experience, preferably in construction, manufacturing, industrial services, or project-based environment
- Valid driver's license
- Proficiency with Microsoft Office Suite, particularly Excel
- Strong organizational, time management, and multitasking skills
- Excellent verbal and written communication skills
- High attention to detail and ability to maintain confidentiality
- Team-oriented with a positive, customer-service mindset
- Proactive attitude and willingness to jump in wherever needed
- Ability to build positive relationships across all levels of the organization
- Ability to work onsite Monday-Friday 7am-4pm
- Associate's degree
- Experience with accounting software (Foundations is a plus)
- Experience with job costing or project accounting
- Experience with timesheet management programs
What We Do
United Flow Technologies (UFT) is a leading technical distributor and solutions provider serving the municipal and industrial water and wastewater treatment sectors. Established in 2021, the company partners with market-leading businesses to deliver a comprehensive portfolio of process equipment, pumps, flow control solutions, and automation and control systems. UFT is dedicated to providing the essential technologies, products, and support that customers rely on to maintain clean, safe, and dependable water systems nationwide.
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