The Role
Provide day-to-day administrative support to the unit head and team: manage calendars and meetings, handle correspondence and email, maintain confidential records and filing, track staff leave, coordinate office procurement, support projects and follow-ups, facilitate training participation, and assist with policy attestation documentation.
Summary Generated by Built In
Summary:
The Entry-Level Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the assigned unit. This position provides essential administrative support to the unit head and team, enabling efficient workflow and effective communication. The assistant is responsible for managing schedules, correspondence, records, and procurement, while maintaining confidentiality and accuracy across all tasks. By supporting key administrative functions, the role contributes significantly to organizational productivity, compliance, and team coordination.
Responsibilities:
- Manage calendars and schedule meetings, appointments, and events for the unit.
- Handle incoming and outgoing correspondence, including email management and drafting professional responses.
- Maintain accurate and up-to-date records and filing systems, including sensitive and confidential information.
- Track and update leave data for unit staff in a timely manner.
- Coordinate procurement of stationery and office supplies as needed.
- Support the unit head with routine administrative tasks and special projects.
- Ensure timely follow-up on key actions and reporting deadlines.
- Facilitate colleague participation in workshops, training sessions, and mandatory programs.
- Assist in the coordination and documentation of policy attestation processes.
Skills Required
- Manage calendars and schedule meetings, appointments, and events
- Handle incoming and outgoing correspondence and email management
- Draft professional responses and communications
- Maintain accurate records and filing systems, including confidential information
- Track and update leave data for unit staff
- Coordinate procurement of stationery and office supplies
- Support unit head with routine administrative tasks and special projects
- Facilitate colleague participation in workshops, training, and mandatory programs
- Assist in coordination and documentation of policy attestation processes
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
