Baker Hughes

Administrative Assistant

Posted Yesterday

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Grande Prairie, AB, CAN

In-Office

Senior level

Energy

The Role

Provide administrative and operational support including calendar and travel coordination, document and records management, meeting and event logistics, stakeholder communication, expense tracking, basic project coordination, and improving office processes to ensure efficient departmental operations and high customer service.

Summary Generated by Built In

Administrative Assistant

Do you enjoy providing administrative support and ensuring smooth day-to-day office operations?

Are you passionate about delivering excellent customer service, managing multiple priorities, and supporting teams to achieve business goals?

Partnering with the Best

As an Administrative Assistant, you will provide comprehensive administrative and operational support to ensure efficient business and departmental activities. You will serve as a key point of coordination, managing schedules, communications, documentation, and office processes while maintaining a high level of professionalism and customer service. Working closely with internal stakeholders, you will help drive organizational effectiveness and support business success through strong attention to detail and proactive problem-solving.

Fueling Your Passion

As an Administrative Assistant, you will leverage your organizational, communication, and administrative expertise to support leaders and teams in a fast-paced environment. You will have the opportunity to coordinate activities, manage information, and contribute to operational excellence while building strong relationships across the organization.

As an Administrative Assistant, you will be responsible for:

Providing administrative support to leaders, teams, and business functions
Managing calendars, scheduling meetings, and coordinating travel arrangements as required
Preparing, formatting, and maintaining reports, presentations, correspondence, and other business documents
Managing departmental records, databases, and filing systems while ensuring data accuracy and confidentiality
Coordinating office activities, meetings, events, and logistics to support business operations
Responding to internal and external inquiries in a professional and timely manner
Supporting the preparation and tracking of business documentation, expenses, and administrative processes
Utilizing Microsoft Office applications and company systems to manage information and workflows effectively
Assisting with project coordination and monitoring administrative deliverables against established deadlines
Maintaining effective communication with stakeholders across multiple functions
Supporting continuous improvement of administrative processes and office efficiency
Ensuring a high level of customer service while fostering a collaborative team environment

To be successful in this role you will:

Have a High School Diploma or equivalent; some college education is preferred
Have 5+ years of administrative, office support, or related experience
Have advanced computer skills, including advanced proficiency in Microsoft Office applications
Have experience working with databases, records management systems, and business applications
Have excellent verbal and written communication skills
Have strong organizational and time-management skills with the ability to manage multiple priorities
Have the ability to work effectively under stringent deadlines and changing business demands
Have strong analytical and problem-solving skills
Have a commitment to delivering exceptional customer service
Have the ability to work independently while collaborating effectively within a team-oriented environment
Have a high level of professionalism, discretion, and attention to detail
Have to be self-motivated with the ability to take initiative and drive tasks to completion

Work in a Way That Works for You

This role may require flexibility in working hours based on business needs, departmental priorities, and operational requirements.

Working with Us

Our people are at the heart of what we do. We foster a collaborative and inclusive environment where teamwork, innovation, customer service, and continuous improvement are valued. We are committed to helping our employees grow, succeed, and make a meaningful impact on our organization.

Working for You

We offer a comprehensive compensation and benefits package designed to support your career growth and well-being, including:

Career development and training opportunities
Medical and wellness benefits
Financial and retirement programs
Additional voluntary benefits

The Baker Hughes internal title for this role is: Dept Administrator III

Skills Required

High School Diploma or equivalent
Some college education
5+ years of administrative, office support, or related experience
Advanced proficiency in Microsoft Office applications
Experience working with databases, records management systems, and business applications
Excellent verbal and written communication skills
Strong organizational and time-management skills with ability to manage multiple priorities
Ability to work effectively under stringent deadlines and changing business demands
Strong analytical and problem-solving skills
Commitment to delivering exceptional customer service
Ability to work independently while collaborating effectively within a team
High level of professionalism, discretion, and attention to detail
Self-motivated with ability to take initiative and drive tasks to completion

Baker Hughes Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baker Hughes and has not been reviewed or approved by Baker Hughes.

Retirement Support — Feedback suggests retirement contributions combine automatic employer funding with a dollar‑for‑dollar match, with immediate vesting on the match. This structure can meaningfully increase savings for employees who participate consistently.
Equity Value & Accessibility — Feedback suggests a discounted employee stock purchase program with regular purchase periods and no brokerage fees provides accessible ownership upside. Program parameters are clearly laid out through the benefits hub and plan materials.
Leave & Time Off Breadth — Feedback suggests exempt staff have flexible, manager‑approved time off while non‑exempt employees accrue vacation and receive paid personal time. Company‑paid holidays and paid parental leave further broaden time‑away options.