Administrative Assistant
(Sacramento, Full-time, On Site)
Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Key Responsibilities
- Welcome clients and visitors, provide a professional first impression of the firm, and assist with parking validations, refreshments, and meeting support.
- Manage conference room reservations, guest office scheduling, and meeting logistics using the firm's scheduling software.
- Maintain a clean, organized, and professional office environment, including conference rooms, lobby, kitchens, copy room, library and workspaces. Monitor office equipment, coordinate maintenance and repairs, and ensure copiers, printers, and office supplies remain stocked and operational.
- Receive, sort, and distribute incoming mail, legal documents, deliveries, and packages.
- Process outgoing mail and shipments through USPS, FedEx, UPS, and legal courier services.
- Organize physical and electronic client and firm records in accordance with the firm's document management standards.
- Prepare and produce documents through copying, scanning, OCR, printing, binding, and file conversion.
- Assist with file closing procedures and the transfer of records to off-site storage.
- Process vendor invoices, attorney expense reimbursements, and credit card reconciliations.
- Manage all aspects of the new client and matter intake process, including submitting conflict checks, reviewing matter requests for accuracy and compliance, and processing new matters through the firm's intake system.
- Provide administrative support to attorneys, legal support staff, and the Office Administrator, and assist with special projects as assigned.
Requirements
- 1–3 years of administrative or office experience required.
- Intermediate proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook; experience with Adobe Acrobat required.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent written and verbal communication skills.
- Demonstrated problem-solving abilities and attention to detail.
- Works effectively both independently and in a collaborative team environment.
- Exercises sound judgment and maintains confidentiality.
- Eagerness to learn new software and adapt to evolving business needs.
The hourly rate range for this position is $26.23-$31.79. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
Skills Required
- 1-3 years of administrative or office experience
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Experience with Adobe Acrobat
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Demonstrated problem-solving abilities and attention to detail
- Ability to work independently and collaboratively in a team environment
- Exercises sound judgment and maintains confidentiality
- Eagerness to learn new software and adapt to evolving business needs
What We Do
The attorneys at Fisher Phillips are committed to providing value to our clients. We do one thing - represent employers in labor and employment matters. Our clients know their legal problems will be treated as business problems and that we strive to help them avoid legal problems. We believe the lawsuit that’s never filed is a better win for a client than a costly defense verdict. Although skilled and tenacious advocates, our attorneys recognize that the most aggressive and expensive approach may not always be the best solution to a client's problem. We seek to identify the client's primary business objective, design a solution to fit the objective, and implement that solution in the most efficient manner possible. By performing compliance audits, providing the right policies, procedures and training, and offering thoughtful advice and counsel, we assist clients in preventing employee claims and lawsuits, government investigations, and union organizing activity. We’re in the client service business and know that many labor and employment problems arise without much warning and require an immediate response. We meet deadlines and provide plenty of advance time where client review of documents is needed. And we communicate with our clients in plain English. Founded in Atlanta, we're national with 37 offices and more than 500 attorneys. Our attorneys practice before state and federal courts and administrative agencies in virtually every state.
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