To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Austin, TX (Corporate HQ).
Reporting to the Chief of Staff, Power Management Team, the Administrative Assistant’s role provides day-to-day administrative, operational, and project support to leadership and cross-functional teams. This role partners closely with the Chief of Staff to ensure seamless execution across scheduling, travel, communications, and team operations.
This position is ideal for an early-career professional looking to build strong business, organizational, and stakeholder management skills in a fast-paced environment.
What a typical day looks like:
- Calendar & Meeting Management: Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors). Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).
- Travel & Expense Management: Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements. Process timely expense reports and manage corporate credit card reconciliation.
- Team & Project Operations: Act as the primary point of contact for team inquiries. Track PTO, deliverables, and project deadlines. Proactively send reminders and assist with team communications.
- Office & Administrative Support: Manage general office needs, supply inventory, and employee onboarding logistics. Handle other ad-hoc administrative and project duties as assigned.
The experience we’re looking to add to our team:
- Bachelors degree or work experience in lieu of education plus 2–5 years of experience in administrative, operations, or coordination roles
- Strong organizational, time management and excellent communication skills (written and verbal)
- Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!
- Attention to detail, execution excellence and ability to manage multiple priorities in a fast-paced environment
- Problem-solving, adaptability, and professionalism
- Ability to prioritize and anticipate needs, stakeholder management and collaborative team mindset
What you'll receive for the great work you provide:
- Full range of medical, dental, and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Application Deadline:
Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.
Job Posting Start Date 07-02-2026 Job Posting End Date 07-10-2026 Job CategoryAdministrationRelocation: Not eligibleIs Sponsorship Available?
NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).Skills Required
- Bachelors degree or equivalent work experience plus 2-5 years in administrative, operations, or coordination roles
- Strong organizational, time management, and excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint) and Zoom
- Experience booking global travel and processing expense reports/corporate card reconciliation
- Attention to detail and ability to manage multiple priorities in a fast-paced environment
- Problem-solving, adaptability, professionalism, stakeholder management, and collaborative team mindset
- Familiarity with AI tools
Flex Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Flex and has not been reviewed or approved by Flex.
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Healthcare Strength — Health, dental, and vision coverage begin on day one with options for dependents, alongside disability, life, mental‑health resources, and fertility/adoption and gender transition support. Plan choice and wellness programs indicate a robust healthcare offering.
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Leave & Time Off Breadth — Paid holidays, paid sick time, company‑wide shutdown days, and in some cases unlimited PTO point to extensive time‑off provisions. Flexible and hybrid work arrangements in certain teams further support work‑life balance.
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Strong & Reliable Incentives — Quarterly bonus checks and performance bonuses supplement base pay, and some roles can earn overtime at 1.5x. These elements strengthen the reliability of cash incentives.
Flex Insights
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