Position: Administrative Assistant
As an Administrative Assistant, You will provide administrative support to an outpatient substance abuse counseling facility. A commitment to RHD values should be demonstrated as job duties are performed.
Job Type: Full-time
Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you – both at home and at work.
- Medical & Dental & Vision Insurance
- Flexible Spending Accounts
- Basic Life & Short-Term Disability Insurance
- 401(k) Savings Plan
- Life Assistance Program (LAP)
- Paid Time Off (PTO) * Paid Holidays * Paid Training
- Advancement Opportunities
Major Responsibilities
- Answer inbound calls for staff and route appropriately to extension or voicemail, or convey messages
- Field and address general calls and inquiries regarding services provided at Rise Above
- Greet arriving clients and complete appropriate check-in procedures
- Collect and record payments for services
- Schedule evaluation appointments
- Maintain and report group registration and attendance as needed
- Process evaluations and communicate status of evaluations with referral sources
- Complete other duties as assigned by management team
Job Qualifications
- Minimum of two years’ experience in clerical or administrative work
- Knowledge of Microsoft Office
- Experienced with electronic health records preferred
- Bilingual speakers are highly encouraged to apply
Education and Experience:
- · High School diploma or equivalent (required)
Job Competencies
- Plan, organize and prioritize work in support of overall HR department goals, while paying close attention to detail.
- Demonstrate the highest level of ethical behavior.
- Accurately follow verbal and written directions from executive management.
- Demonstrate skills in the areas of critical thinking, problem identification, and troubleshooting, while maintaining confidentiality when dealing with employee issues.
- Ability to remain flexible in the face of changing priorities and a fast-paced work environment.
- Ability to work effectively under the pressure of multiple deadlines.
- Demonstrate excellent time-management, problem-prevention, and problem-solving skills.
- Maintain confidentiality of sensitive employee information and company concerns.
- Demonstrate professional interpersonal skills, maintaining effective working relationships with a diverse workforce, team leaders, senior leadership, and community organizations.
- Communicate effectively, verbally and in writing, to a diverse audience.
- Knowledge of Human Resources laws and practices.
Physical Demands and Working Conditions
Network Functions
Equipment/Machines:
Physical Demands
- Maintain and abides by OSHA requirements and guidelines
- Observes all Fire and Safety Policies and Procedures
- Observes all Fiscal/Office/ HR Personnel Policies and Procedures
- Observes all HIPAA Policies and Procedures and maintains confidentiality
- Attends all required and scheduled trainings and meetings
- Always maintain a professional demeanor and exercise good judgement in all areas of employment duties
- VEHICLE REQUIREMENTS
- Current driver’s license, driver registration and a functional vehicle
- EQUIPMENT OPERATIONS
- Telephone: Cellular - Multi-line, Calculator, Copier, Fax, Computer
- COMPUTER SOFTWARE APPLICATIONS
Has knowledge of each program
Knowledge of Office software programs
- Individual must be able to meet physical requirements of the job:
- Sitting at a meeting table or desk – Reaching – Lifting – Bending – Standing – Stooping – Twisting - Climbing steps - Driving a vehicle
- Environment(s) is modern, well-lit office facilities in multiple locations
- Multiple levels of stairs with access by elevator
- ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE
- Bloodborne Pathogens, Right to Know, HIPAA, Security Acts, Fire & Safety
About Company:
Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.
Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.
Skills Required
- Minimum of two years experience in clerical or administrative work
- High School diploma or equivalent
- Knowledge of Microsoft Office
- Experience with electronic health records
- Bilingual speakers encouraged to apply
- Current driver's license, vehicle registration and a functional vehicle
- Knowledge of HIPAA and ability to maintain confidentiality
- Knowledge of Human Resources laws and practices
What We Do
South Jersey Behavioral Health Resources, Inc. has been providing behavioral health services to adults, children and families for over 25 years. The services provided include, Residential, Outpatient (OP), Intensive Outpatient (IOTSS), Adult Partial Care (APC), and Homeless Services.
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