The Administrative Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks.
This individual will ensure the administrative activities and tasks are performed in a timely manner and are often of a confidential or sensitive nature. They will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with day-to-day operations as assigned.
Duties may include preparation of proposals, reports, presentations, scheduling of meetings, arrangements of conferences and onsite visits, preparing foreign and domestic travel arrangements, and other duties as assigned.
Position Requirements
Comprehensive knowledge of administrative support and office practices.
Strong verbal and written communication skills and ability to communicate with all levels of staff.
Good interpersonal skills and ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
Ability to think quickly when managing difficult situations.
Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing domestic and international travel.
Knowledge of Laboratory and Division policies, practices, and procedures is desirable.
Knowledge of Laboratory systems such as AMOS and PARIS for procurement, XINK for business forms, XM system for travel/reimbursement, and meeting/conference arrangements is a plus.
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
This position requires a hybrid schedule, blending on-site and remote work; on-site presence will be required at the Argonne campus in Lemont, Illinois 3-4 days each week.
The selected individual will be placed at the appropriate level (SA2 or SA3) depending upon depth and breadth of relevant knowledge, skills, and experience brought to the position. The requirements for the desired levels are as follows:
SA2: High school diploma & 4+ years of relevant experience or equivalent. The expected pay range for this position is $20.78 - $32.41.
SA3: High school diploma & 8+ years of relevant experience or equivalent. The expected pay range for this position is $25.59 - $39.92.
Job Family
Support Administrative (SA)Job Profile
Administrative Support 2Worker Type
RegularTime Type
Full timeThe expected hiring range for this position is $20.78 - $32.41.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.
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As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Skills Required
- High school diploma and 4+ years of relevant experience (SA2)
- High school diploma and 8+ years of relevant experience (SA3)
- Comprehensive knowledge of administrative support and office practices
- Strong verbal and written communication skills
- Good interpersonal skills; ability to interact diplomatically and tactfully with all levels
- Strong organizational and time management skills; ability to prioritize and manage multiple assignments
- Advanced features in editing documents with Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Adobe Acrobat
- Skills in arranging and coordinating meetings, workshops, conferences, onsite visits, and managing domestic and international travel
- Knowledge of Laboratory and Division policies, practices, and procedures
- Familiarity with Laboratory systems such as AMOS, PARIS, XINK, and XM system
- Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork
What We Do
Argonne National Laboratory, one of the U.S. Department of Energy's national laboratories for science and engineering research, employs 3,400 employees, including 1,400 scientists and engineers, three-quarters of whom hold doctoral degrees.
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