Location: Vancouver, WA
Job Type: Full-time In-Office, Monday-Friday, 8:00 AM-5:00 PM
Pay: $20-$24 per hour
AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest. We're looking for an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations.
This is a great opportunity for someone who is organized, detail-oriented, comfortable working with people, and interested in building a long-term career. HOA experience is a plus, but it is not required.
What You'll Do- Keep projects organized and communication flowing between vendors, homeowners, and board members
- Prepare and distribute correspondence, newsletters, reports, and email communications
- Proofread, edit, and process association documents
- Maintain accurate digital files, databases, and records
- Assist with collecting vendor bids and creating work orders
- Coordinate meeting logistics and attend virtual or in-person board meetings as needed
- Track and follow up on maintenance, compliance, and other community items
- Maintain community websites and keep information up to date
- Respond to homeowner, vendor, and board inquiries professionally and in a timely manner
- Assist with a variety of administrative and project coordination tasks
- At least 1 year of administrative or project coordination experience
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Comfortable working in a fast-paced, people-facing environment
- Proficiency with Microsoft Word, Excel, and Outlook
- Comfortable learning new software and technology
- HOA or property management experience is a plus, but not required
Growth Opportunities
We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager.
Training and Support
You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience.
People-First Culture
We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter.
Paid Volunteer Time
After 90 days, employees receive paid volunteer time through our TMG Cares program.
- $20-$24 per hour, depending on experience
- Medical, dental, and vision insurance with 70-75% employer contribution
- 10 vacation days per year
- 10 paid holidays
- Paid sick leave
- 401(k) with company match after 6 months
- Career development and training opportunities
- $500 per year in education reimbursement
- Life insurance
- AFLAC
- Short-term disability
- Flexible spending accounts
- Additional benefits available
If you're looking for a stable position with opportunities for growth and a team that supports your success, we'd love to hear from you.
Apply today and start building your career with AMS!
Skills Required
- At least 1 year of administrative or project coordination experience
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- Comfort working in a fast-paced, people-facing environment
- Proficiency with Microsoft Word, Excel, and Outlook
- Comfort learning new software and technology
- HOA or property management experience
What We Do
Tarbell Management Group (TMG) is a Mohawk family-owned enterprise rooted in the Akwesasne Mohawk Territory. Founded in 1953, it operates three core divisions: tobacco manufacturing, petroleum distribution and services, and community-centered convenience operations. TMG emphasizes operational reliability, customer service, Native heritage, economic sovereignty, and long-term community relationships, while supporting stewardship initiatives and local programs through proceeds benefiting the Bear’s Den Charitable Foundation.
