Position supports the School of Nursing Finance Office and the Assistant Dean of Finance and Administration
Job Summary: The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate. Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.
Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.
Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.
Licensures and Certifications: Valid Driver's License required at time of hire.
Skills Required
- Associate's degree or two years of college (experience may be considered in lieu)
- Minimum five years secretarial, clerical, or administrative experience
- Experience in healthcare, academic, psychiatric or outpatient settings
- Knowledge of medical terminology
- Proficiency with Word, Excel, Outlook, PowerPoint, and Access
- Excellent written and verbal communication skills, professional English
- Ability to operate and troubleshoot basic office equipment (printers, phones)
- Valid Driver's License at time of hire
- Ability to manage multiple assignments, prioritize, pay attention to detail, and work independently
- Hearing, vision, and color perception sufficient for job duties
What We Do
Loma Linda is an industry leader in plant-based foods, providing a wide variety of vegetarian and vegan products, including meat analogues. Founded in 1905, the brand focuses on offering affordable, sustainable, and healthy sources of plant-based protein to help people live healthier, longer lives. It is currently owned by Century Pacific North America Enterprise Inc. as part of its family of plant-based brands.
