Administrative Assistant (Southern California)

Description

The Administrative Assistant at Hyper Solutions plays a key role in supporting the daily operations of the office while providing administrative support to company leadership. This position serves as the first point of contact for employees, customers, partners, and visitors, helping create a professional and welcoming environment while ensuring day-to-day operations run smoothly.

This role supports multiple executives through calendar management, travel coordination, meeting planning, and project administration. The Administrative Assistant also helps maintain office operations, coordinate events, and support cross-functional collaboration across the organization.

This position is well-suited for a highly organized, proactive professional who enjoys supporting leadership, managing multiple priorities, and creating an exceptional employee and visitor experience.

Core Responsibilities

• Welcome employees, visitors, customers, and business partners in a professional manner 
• Maintain an organized, well-stocked, and efficient office environment 
• Coordinate conference rooms, meetings, catering, and audio/visual requirements 
• Manage office supplies, mail, shipping, and vendor relationships 
• Partner with property management to coordinate facility maintenance and office needs 
• Support company events, team meetings, and employee engagement activities 
• Provide calendar management, scheduling, and meeting coordination for multiple executives 
• Arrange business travel and process expense reports 
• Draft, edit, and proofread business correspondence, presentations, and other documents 
• Coordinate administrative projects and support cross-functional initiatives 

Additional Responsibilities

• Build strong working relationships across departments and serve as a trusted resource for employees and leadership 
• Maintain organized records and administrative documentation 
• Support continuous improvement of office operations and administrative processes 
• Assist with special projects and other administrative duties as assigned

Requirements

• High school diploma, GED, or equivalent required 
• 5+ years of administrative, office coordination, executive assistant, or related experience 
• Experience supporting multiple executives and managing complex calendars 
• Experience coordinating travel arrangements, meetings, and company events 
• Proficiency with Microsoft Office and/or Google Workspace 
• Experience using Microsoft Teams and other collaboration platforms 
• Strong organizational, communication, and multitasking skills 
• Ability to manage multiple priorities while maintaining attention to detail 

Preferred Qualifications

• Associate’s degree or higher 
• Experience supporting executive leadership in a fast-paced environment 
• Experience coordinating cross-functional projects and administrative initiatives 

What Success Looks Like

• Office operations run efficiently and professionally on a daily basis 
• Executives receive responsive, organized administrative support that enables productivity 
• Meetings, travel, and events are well-planned and executed without disruption 
• Employees and visitors have a positive experience in the office environment 
• Administrative processes are organized, efficient, and continuously improving 

Why Hyper?

At Hyper, you'll be an important part of a collaborative and growing organization where your organizational skills and professionalism directly support company leadership and operational success. You'll have the opportunity to work across multiple teams, contribute to a positive workplace culture, and play a vital role in keeping the business running smoothly.

Location

Onsite in Anaheim, CA.

Compensation

The anticipated minimum hiring range for this role is $75,000 - $85,000 per year. Actual salary varies due to factors that may include but not limited to relevant experience, skills, certifications and location. This hire will be eligible for discretionary bonus or incentive compensation. Variable compensation may depend on various factors, such as individual and organizational performance.

Hyper Solutions is an Equal Opportunity Employer. 

We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable laws.

All applications will be used exclusively for selection purposes and handled confidentially by authorized personnel only. Your application may also be considered for other suitable positions within Hyper Solutions, Inc.

Please note that Hyper Solutions is currently unable to offer visa sponsorship, and applicants must be authorized to work in the U.S. without the need for sponsorship now or in the future.

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