The Role
Provides administrative support to Sales and Finance teams by processing deal paperwork, assembling deal jackets, entering inventory and customer data, maintaining records, answering phones, greeting showroom visitors, coordinating dealer trades, and assisting with title or DMV paperwork. Requires strong organization, communication, confidentiality, and proficiency with Microsoft Office and dealership management systems.
Summary Generated by Built In
“Starling Buick GMC is a fast-growing, family-owned car dealership dedicated to delivering an outstanding car-buying experience. We value hard work, teamwork, and taking great care of our employees.”
Role Overview
We are looking for an organized, detail-oriented, and friendly Administrative Assistant to support our Sales and Finance (F&I) teams. In this role, you will be the backbone of our front-office operations—helping process deals, manage paperwork, greet clients, and keep our showroom running smoothly.
Key Responsibilities
- Sales & Finance Support: Assist the sales and F&I managers with assembling deal jackets, scanning documents, and tracking paperwork.
- Data Entry & Records: Input new vehicle inventory data, update customer files, and maintain digital and physical logs.
- Customer & Phone Service: Answer incoming front-desk/sales phone calls, route inquiries, and greet showroom visitors with a professional attitude.
- Dealer Trades & Title Work: Help coordinate dealer-to-dealer vehicle trades and assist with basic title or DMV paperwork.
Qualifications & Skills
- Experience: 1+ years of administrative, office support, or receptionist experience (automotive dealership experience is a huge plus!).
- Tech Savvy: Proficient in Microsoft Office (Word, Excel) and comfortable learning dealership management software (DMS).
- Organization: Strong multi-tasking skills with high attention to detail in a fast-paced environment.
- Communication: Clear, polite verbal and written communication skills.
- Integrity: Ability to handle sensitive and confidential customer and financial information responsibly.
Benefits & Perks
- Health, dental, and vision insurance (if applicable)
- Paid time off (PTO) and holiday pay (if applicable)
- Employee vehicle purchase and service discounts
- Growth opportunities within the dealership group
Skills Required
- At least 1 year of administrative, office support, or receptionist experience
- Automotive dealership experience
- Proficiency in Microsoft Office, including Word and Excel
- Ability to learn dealership management software
- Strong multitasking and organizational skills with attention to detail
- Clear, polite verbal and written communication skills
- Ability to handle sensitive and confidential customer and financial information responsibly
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The Company
What We Do
Starling Buick GMC of Stuart is a family-owned automotive dealership located in Stuart, Florida. The company specializes in the sale of new and pre-owned Buick and GMC vehicles, offering a comprehensive selection of models, professional financing options, and a certified service center for maintenance and repairs.
