Administrative Assistant - Recruiting Department

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

At HCVT, we embrace a hybrid work model that offers a balance between in-office collaboration and remote convenience. Our teams work a minimum two days a week in the office, unless noted otherwise in the job description, complemented by in-person trainings, meetings, and team-building activities to foster your growth and deepen team connections. These trainings and events may take place outside of your home office location.

Apply today and find out why so many come for the challenge—and stay for the experience. We look forward to meeting you! 

HCVT is seeking an Administrative Assistant to work with our campus and experienced hire recruiting teams. As a member of the recruiting team, you will assist our efforts in finding the best talent for our firm and provide a candidate experience that is second to none. The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm. We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work.

Days in the office: Tuesday & Thursday with a third day as needed

If you’re excited about the opportunity to support a high-functioning recruiting team, we encourage you to apply today

As the Administrative Assistant on the Recruiting Team, you will be responsible for, but not limited to, the following:

• General Administrative Responsibilities:
• Support a fast-paced recruiting department in the full cycle recruiting process
• Ensure invoices are prepped for approval and processing
• Type drafts/letters/documents as instructed
• Order and maintain inventory of recruiting materials and giveaways
• Take minutes in weekly team meetings and quarterly recruiting committee meetings and summarize the key points and action items
• Work with Recruiters and the Human Resources teams to complete all new hire files, which includes confidential and sensitive personal information




• Recruiting Assistance:
• Schedule and facilitate interviews, candidate communications, and any travel accommodations as needed
• Assist in the logistics of recruiting events and programs such as office tours, career fairs, speaking engagements, internship programs, etc.




• Data Management and Reporting:
• Maintain and update applicant tracking system and job boards in real-time for accurate reporting
• Update recruiting trackers and templates – Excel sheets, recruiting software, PowerPoint presentations
• Monitor application flow and update Recruiters on the status of open requisitions




• Work on ad-hoc projects as needed

To be successful, these are the skills and experience you will need:

• Minimum one year of relevant work experience in a corporate environment supporting a team
• Proficient in Word, Excel, Outlook & PowerPoint; applicant tracking system experience is a plus
• Professional demeanor and ability to interface with management, candidates, and the wider firm
• A high level of personal integrity and professional ethics / maintaining confidentiality of sensitive information
• Strong interpersonal skills; a team player
• Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
• Forward-thinking with the ability to take initiative and to stay a step ahead
• Ability to travel to other HCVT offices and work on-site as needed
• Must be able to work overtime, especially during busy season recruiting cycles

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits section to learn more

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs.A reasonable estimate of the range for this position is $50,000 to $55,000 with overtime pay.

Connect with us: 

LinkedIn, Instagram, Facebook, HCVT Website

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The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.