The Administrative Assistant/Receptionist will play a crucial role in managing office operations, answering phones, and providing administrative support to the ownership and senior management team. The ideal candidate will be highly organized, have strong communication skills, and possess the ability to multitask and maintain professionalism in a fast-paced environment.
Responsibilities:
• Answer and direct incoming phone calls, emails, and other communications to the appropriate departments or personnel.
•Greet visitors and guests in a professional and welcoming manner.
•Provide administrative support to ownership and senior management, including scheduling meetings, managing calendars, and preparing documents.
•Maintain and organize files, both digital and physical, ensuring efficient retrieval of information.
•Prepare and process incoming and outgoing mail, packages, and office supplies.
•Assist with travel arrangements and accommodation bookings for management as needed.
•Manage office supplies and ensure the office is organized and well-maintained.
•Handle general office duties, such as filing, photocopying, scanning, and data entry.
•Coordinate and organize company events, meetings, and conferences as requested.
•Support the senior management team with special projects and other administrative tasks as needed.
•Maintain confidentiality of sensitive information and handle tasks with discretion.
Competency of Position Requirements:
•Previous experience in a receptionist or administrative assistant role preferred but not required.
•Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Suite.
•Excellent phone etiquette and strong verbal and written communication skills
•Ability to multitask and manage competing priorities in a fast-paced environment.
•Strong organizational skills with attention to detail.
•Professional demeanor and a positive attitude.
•Ability to maintain confidentiality and exercise discretion in handling sensitive information.
•Strong interpersonal skills and the ability to work effectively with all levels of staff and management.
Job Qualifications:•High School diploma or equivalent
•Previous administrative or office experience (preferred)
•Ability to work independently with minimal supervision
•Strong time management skills
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