At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?
Be our next Administrative Assistant/Receptionist!
Your work environment at EXP
In this role, you will be a part of the Coral Gables office and have the opportunity to work on the dynamic teams. This position is in office 5 days a week.
What a day at EXP has in store for you
- Answer/direct telephone calls in a professional manner, greet guests and maintain the cleanliness of the front entrance
- Order, stock and maintain kitchen, copy room, and printer supplies
- Manage incoming/outgoing regular mail & courier shipments and receipts
- Coordinate and arrange health and safety training for staff and maintain training certificates data base
- Assist Project managers in procurement of WSIB and insurance certificates for projects
- Assist other admins as required
- Open/close the office; set-up/shut down reception area
- Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
- Perform other administrative duties such as data entry, copying, emailing documents both internally and to clients, filing, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
- Duties will include receptionist, preparation of various written project materials including business communications, reports, and technical specifications.
- Knowledge of construction documents and shop drawing submittals is a plus.
- This individual will also assist with overflow from other coordinators.
- Successful candidate should have extensive experience with administrative, reception, and clerical duties including working independently with minimal supervision.
What your experience looks like
- 7+ years of relevant administrative experience preferred.
- Proficient in Microsoft Office Outlook, Word, and Excel.
- Excellent written and verbal communications skills.
- Ability to work well independently and with a variety of levels of individuals, both inside and outside the firm
- Possess an understanding of and working knowledge of the Design and Construction industry.
- Must possess the skills to independently handle established and multiple priorities at once, while possessing good time.
- Management skills and the ability to balance short-term deadlines against long-term goals.
- Attention to detail and problem-solving skills.
About Us
Our story
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.
What makes us different
The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
Find out more about life at EXP by visiting www.exp.com.
About the TeamEXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.
Should you need any special accommodations, please feel free to contact us at [email protected] and we will arrange for the most suitable accommodations based on your needs.
Skills Required
- 7+ years of relevant administrative experience
- Proficiency in Microsoft Office Outlook, Word, and Excel
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Ability to work with individuals at various organizational levels, both inside and outside the firm
- Understanding and working knowledge of the design and construction industry
- Ability to independently manage multiple priorities
- Time management skills
- Ability to balance short-term deadlines with long-term goals
- Attention to detail and problem-solving skills
- Ability to work in the Coral Gables office five days per week
EXP Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about EXP and has not been reviewed or approved by EXP.
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Retirement Support — 401(k) is considered decent, with mentions of employer matching around 3% and ratings around 4.0/5 in some sources. Feedback suggests retirement offerings are viewed as a relative strength compared with other elements of compensation.
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Leave & Time Off Breadth — PTO and flexibility are frequently highlighted positively, with some reports noting strong vacation ratings and work-life balance. Flexible schedules and hybrid/remote options are often seen as meaningful benefits.
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Healthcare Strength — Health, dental, and vision coverage are generally described as good, with some comments specifically praising insurance quality. While not uniformly exceptional, healthcare benefits are perceived as solid overall.
EXP Insights
What We Do
EXP is a multidisciplinary professional services firm providing engineering, architecture, design, and consulting services aimed at transforming the world's built and natural environments. The company specializes in delivering innovative solutions for water infrastructure, aviation environments, mining and mineral projects, and underground infrastructure. Their expert team comprises engineers, planners, designers, and scientists dedicated to excellence and innovation across the full lifecycle of complex projects.
