Administrative Assistant- R&D Chief of Staff

Use Your Power for Purpose
A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach patients globally. By being part of our team, you contribute to a mission that transforms lives and makes a significant impact. Join us in this journey of innovation and excellence, where your dedication and efficiency help us achieve our goals and improve patient outcomes.
ROLE SUMMARY:
Proactive, independent professional providing high-quality administrative support for the R&D Chief of Staff. Handles multiple priorities and information flow efficiently, ensuring commitments are met with excellence and integrity. Possess exceptional administrative skills and a strong understanding of the R&D organization. Identify issues in ambiguous situations and resolve a broad range of problems and conflicts with autonomy and grace. They plan and prioritize effectively to manage and prioritize a high workload and work collaboratively with R&D partners to ensure an integrated approach and alignment on best practices.
ROLE RESPONSIBILITIES:
The major responsibilities will include but are not limited to:

• Develop strong understanding of the R&D organization, i.e., people, pipeline, and capabilities, and actively leverage this knowledge to support priorities and commitments.
• Provides high-level administrative support to the R&D Chief of Staff.
• Makes travel arrangements with accuracy and completeness.
• Collaborates with other assistants to ensure efficient workflow and coordination of tasks.
• Take initiative to bring forward ideas for more efficient operations.
• Ensures confidentiality and integrity of the executive office.
• Demonstrates expert collaboration and communication skills in a team environment, share knowledge, influence best-practices and coordinate workflow.
• Uses judgment to make decisions on complex and/or routine matters with limited oversight.
• Prioritizes work and commitments based on COS needs.
• Uses in-depth understanding of Pfizer and R&D organization structure to support COS.
• Understands how decisions will impact Pfizer and R&D and uses this understanding when completing own work.
• Independently gathers information from across Pfizer to assist in solving a problem.
• Proactively anticipates needs/requests and takes appropriate action.
• Establishes relationships with all internal constituencies to expedite completion of own work
• Identifies issues/conflicts and implements most appropriate solutions that impact completion of own work
• Evaluates solutions for effectiveness and incorporates learnings into work.
• Schedules and plans meetings, inviting appropriate internal/external individual as directed.
• Has accountability for special projects as needed.

QUALIFICATIONS:

• Minimum High School Diploma or GED with at least 4+ years in an administrative role supporting senior management in a fast-paced, technology-driven environment
• Ability to apply knowledge of the business and integrate into daily tasks to achieve successful outcomes.
• Excellent organizational skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prioritize work and deliver projects on time with high quality while facing multiple distractions.
• Demonstrates expert knowledge and proficiency with general office procedures such as, customer service, e-mail etiquette, commonly used office software (e.g., Outlook, MS Office-Word, Excel, PowerPoint, Visio) and expert knowledge of Pfizer specific processes and procedures applicable to the line/Site (e.g., GDMS, PT&E, ARIBA, Digital on Demand platforms). Skilled in utilizing the following Pfizer applications and systems: Microsoft Teams, Meeting Services, Reserve).
• Conducts all activities and makes decisions in accordance with Company policies & SOPs, Pfizer Values, & global regulatory guidelines (including cGMP/Culp/cGCP), environmental guidelines, as appropriate, etc.
• Exemplify and model Pfizer Values and Pfizer Core Competencies
• Excellent collaborator and ability to navigate a fast-paced, highly matrixed environment

Preferred Qualifications:

• Associate or bachelor's degree preferred
• Experience in the Biopharmaceutical industry - familiarity with the R&D function
• Experience as an Administrative Assistant supporting executive leadership in a global organization

Additional Information:

• Work Location: On-Premise
• Last Day to Apply: May 6, 2025

The salary for this position ranges from $28.98 to $48.30 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative