Common and baseline responsibilities of an Administrative Assistant/ Project Coordinator, include but are not limited to:
- Provides project support to Project Managers and Principals of different practice areas.
- Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
- Analyzes data related to projects (staffing, timelines, etc.)
- Works with Project Manager to keep staffing data up to date.
- Updates client contracts with negotiated terms and incorporates edits.
- Submits client contracts to legal department for review and tracks review process.
- Sends correspondence to Consultants and General contractors.
- Requests Certificate of Insurance certificates from legal department.
- Assist the Director of Operations/Project Managers with administrative tasks.
Based on local studio needs, the Administrative Assistant/ Project Coordinator may also perform the following tasks:
- Assists studio leaders with travel arrangements and/or expense reports.
- Organizes and schedules meetings and appointments related to projects and areas of practice.
- Orders lunches and sets up for internal meetings and client meetings.
- Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.
- Effective verbal, written communication and organizational skills.
- Strong attention to detail and excellent time management skills.
- Proven ability to execute tasks and able to work independently.
- Comfortable with analysis data and administrative tasks.
- Knowledge of Microsoft Outlook, Word, Excel, Power Point.
- Deltek.
- Bachelor’s degree preferred but not required
Equal Employment Opportunity Statement
Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here, and employees will be covered by the laws of their local jurisdiction.
Pay Transparency Nondiscrimination Provision
Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Top Skills
What We Do
Since 1935, we’ve believed that design has the power to make the world a better, more beautiful place. That’s why clients and community members on nearly every continent partner with us to design healthy, happy places in which to live, learn, work, play, and heal. We’re passionate about Living Design, a philosophy that guides our work and emphasizes poetics and beauty; conceptual clarity; research and innovation; technology and tectonics; community and inclusion; resilience and regeneration; and health and well-being. Our team of over 2,500 professionals in 30 studios worldwide provides interdisciplinary services in architecture, interior design, branded environments, urban design, landscape architecture, and more. Our partners include Schmidt Hammer Lassen Architects; Portland; Nelson\Nygaard; and Pierre-Yves Rochon (PYR). We’re also part of the Sidara Collaborative, a global network of leading designers, engineers, planners, and consultants.
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