Administrative Assistant - President & CEO

The Role

This individual will perform a variety of duties requiring rigorous time management, meticulous attention to detail, analysis, judgment, and modern technology skills to plan and execute the busy schedule of the President & CEO and work closely with the President & CEO to plan and execute monthly DRC Board meetings. This individual must exercise discernment and independent judgment with respect to matters of significance including (i) interpreting and implementing the DRC’s policies and operating procedures, (ii) carrying out major assignments on behalf of the President & CEO, and (iii) performing work that affects business operations to a substantial degree, including building strong relationships with the 60-person DRC team and DRC Members; managing administrative operations by planning, organizing, and coordinating office and reception services; and supporting all DRC affiliate organizations as required.

Reporting Structure 

This individual will report directly to the President & CEO. 

Our Guiding Principles 

Our guiding principles underpin everything we do. The Administrative Assistant to the President & CEO is expected to consistently demonstrate the DRC’s GREAT guiding principles. 

• Growth: We foster a culture of continuous learning, innovation, and personal and professional growth, empowering our team members to reach their full potential.
• Responsibility: We are self-starters who take ownership of our actions and commitments and honor our responsibilities to our teammates, members, partners, and community. 
• Excellence: We strive for excellence in everything, delivering high-quality services, and experiences that drive positive outcomes for our members and the Dallas Region. 
• Adaptability: We embrace the chance to improve every day, constantly looking for opportunities to help the Dallas Region be even better tomorrow than it is today. 
• Teamwork: We play a team sport, working together to achieve common goals, making sure our teammates feel valued and included, and cheering each other on along the way. 

Key Responsibilities 

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The duties and responsibilities include the following, though other duties may be assigned.

• Prioritize the President & CEO’s schedule and workload and ensure his time is spent efficiently and on activities of highest priority to achieve the DRC’s goals.
• Ensure the President & CEO is prepared for meetings and events by coordinating internally and externally to collect meeting objectives, background information, and talking points in a timely manner.  
• Manage the logistics of meetings involving the President & CEO, including travel arrangements.
• Communicate with the President & CEO throughout the day and week to assess and re-assess priorities.
• Create and manage sophisticated database of contacts and determine those individuals with key relationships with the DRC in order to maintain and utilize important information related to their background.
• Draft and edit letters, emails, and other forms of communication.
• Prepare the President & CEO’s expense reports.
• Build and maintain strong relationships with members, Board members and their assistants, DRC staff and other constituents.
• Utilize discretion for sensitive topics and maintain confidentiality regarding the DRC’s non-public matters.
• Effectively promote the DRC’s goals, initiatives and strategic priorities.
• Assist the DRC’s senior team with large mailings and/or emails.
• Assist in the maintenance of the DRC’s membership database in order to provide the organization and its members’ accurate and up to date information.

• Above mentioned skills and willingness to work hard and constantly improve.
• Professional and comprehensive experience in an applicable field and/or with an organization that is similar in mission and activities to the DRC would be helpful.
• Bachelor's degree; three years’ professional and comprehensive experience in an applicable field and/or with an organization that is similar in mission and activities to the DRC.

Physical Requirements

The physical requirements and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Moderate noise level
• Occasional standing and lifting of at least 5 pounds
• Long periods of sitting
• Occasional travel