Administrative Assistant, People

About Us:

At BW Integrated Systems, we are at the forefront of the industry when it comes to designing and manufacturing cutting-edge solutions for end-of-line packaging equipment, labeling and converting, packaging automation, and systems integration. With a global presence encompassing nine manufacturing facilities and a team of over 800 experts, we are proud to be a trusted partner for our customers around the world, with installations spanning more than 50 countries. Our extensive range of products and service network offers innovative technology and unparalleled technical support for manufacturing companies operating in various global market segments. From food and beverage to pharmaceuticals, household goods, automotive, and more, we cater to diverse industries such as container manufacturing, wine and spirits, consumer product packaging, converting, paper, and beyond. With decades of experience, our packaging professionals excel in providing efficient solutions in areas such as robotic applications, packaging line design, integrated systems, palletizers and depalletizers, automated can-end and product-handling equipment, cartoning, case and tray packing and forming, as well as a wide range of labeling solutions including pressure sensitive, roll-fed, and shrink-sleeve options. Additionally, we specialize in converting and finishing solutions, advanced conveyance technology and controls, unwrappers, and destrappers.

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

Job Description:

The Administrative Assistant, People reports to the local CPD Leader and performs HR and administrative tasks that support the People team and the general business, along with serving as the front desk receptionist – ensuring a hospitable experience for visitors, phone calls, and team members. This role plays an integral part in supporting our BW people-centric culture and delivering an excellent customer experience.

Job Duties and Responsibilities - HR:

• Provide administrative support to the CPD team, including managing company communications, advertisements, and employee recognition programs.

• Welcome clients, vendors, candidates, and other visitors with professionalism, creating a friendly atmosphere for team members.

• Operate the main switchboard, directing incoming calls to the appropriate personnel.

• Coordinate meeting logistics, including scheduling, preparing conference rooms, and managing visitor arrangements; handle catering and meal orders as needed.

• Act as co-chair of the Wellness Committee and contribute to other committees and event planning as required.

• Assist with updates and communication related to the emergency action plan.

• Manage content creation and updates for the company intranet and develop PowerPoint presentations.

• Assist with travel arrangements and maintain the Outlook travel calendar.

• Handle incoming and outgoing courier services (FedEx/UPS), fax, and U.S. mail.

• Ensure the lobby, office areas, and conference rooms are kept neat and organized.

• Collaborate with the Procurement team to monitor and order office supplies.

• Perform other duties as assigned.

Required Skills and Competencies:

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite with advanced working knowledge.

• Professional, reliable, and a strong team player with the ability to multi-task and provide exceptional customer service.

• Bilingual in Spanish (preferred).

Required Education and Experience:

• High school diploma or equivalent required; a bachelor’s or associate degree in business administration or a related field is preferred, but not required.

• 1-2 years of administrative or receptionist experience preferred.

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At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

Company:

BW Integrated Systems