Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
About the Position
Dexis Professional Services (Dexis) is seeking an Administrative Assistant to provide various administrative services, including official correspondence, scheduling, and calendar management, for multiple divisions supporting the Office of the Under Secretary of Defense (OUSD).
The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense’s (DoD) efforts related to research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, as well as small and disadvantaged business management. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.
This role requires strong organizational, communication, and analytical skills to support senior leadership within the DoD.
The position is based in the DC metro area and is contingent upon award.
Responsibilities
- Provide administrative support for OUSD(A&S).
- Maintain assigned Outlook and portal calendars for multiple departments/divisions.
- Monitor due dates and assist in completing official correspondence, including letters, notices, instructions, and memoranda.
- Support personnel management activities, including fitness reports, performance evaluations, awards, training, security, and facilities support.
- Answer and route telephone calls to appropriate individuals.
- Track and follow up on OUSD Action Packages and Division documents in routing.
- Maintain portal sites, documents, links, libraries, announcements, lists, and contacts weekly.
- Manage agendas, meetings, tasks, information, content, office administration, and other operational duties.
- Ensure compliance with DoD policies and procedures in all administrative functions.
Qualifications
- Active Top Secret/SCI security clearance (or Top Secret clearance with SCI eligibility).
- Minimum of two (2) years of experience in personnel, scheduling, task management, planning, forecasting, correspondence, security, and facilities.
- Experience within the Department of Defense or other federal agencies.
- Proven success managing multiple direct reports and functional areas across different locations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Excellent analytical and problem-solving skills.
- Strong English writing skills with the ability to produce quality written products under tight deadlines.
- Strong active listening skills to assess customer needs and satisfaction.
- Experience managing customer expectations and working directly with stakeholders.
- Outstanding customer service, initiative, judgment, creativity, flexibility, and confidence.
- Ability to multi-task across multiple projects.
Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
Dexis pay range for this role:
$60,000—$68,000 USD
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.
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What We Do
Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
We advance the mission of leading global engagement agencies, including USAID, the U.S. Department of State, the U.S. Department of Defense, and the U.S. Department of Health & Human Services. We specialize in stabilization and conflict mitigation, security sector assistance, rule of law, anti-corruption, and inclusive economic growth.
Our staff of over 500 full-time employees maintain an active presence across 80 countries. Our ISO 9001-certified quality management system (QMS) makes us a reliable partner with our clients.
Established in 2001, Dexis has grown at double-digit rates for over a decade and is now a solidly middle-market company, a feat demonstrated by 2.5% of small government services firms. Dexis’ agile, digital-forward workforce and robust business platforms ensure adaptive management is built into everything we do.
As a minority-owned company, we are committed to diversity and inclusion as the foundation of our corporate culture. Women make up seventy percent of staff and half of our executive leadership team. Forty percent of our staff and leadership team are from minority or historically under-represented communities.
We are an active member of the communities where we work and provide matching donations to employee-driven social causes. Our employees have top ranked Dexis in Glassdoor as a company with the best growth prospects among its peers.
