Administrative Assistant, Osaka

The Hong Kong Trade Development Council (HKTDC) is Hong Kong’s statutory body for promoting Hong Kong’s trade with the world. Its Osaka Office is inviting applications for the following position:

Administrative Assistant (on-site position at our Osaka office)

All applicants must have the legal right to work in Japan without the need to apply for any type of visa. We are unable to provide visa sponsorship for this role.

Key Responsibilities

• Accounting administration - Book keeping, budget planning, budget control, payroll and tax management, and reporting to head office. 

• Office administration - Liaising with banks, labour office, tax offices, insurance company and vendors

• Secretarial support to Director, Osaka – Scheduling, appointment making, and travel arrangements

• Office management – Management of office fixed capital and consumable supplies, and maintenance of comfortable working environment for staff

• Human resource management – Staff recruitment, arrangement of working VISA and apartment for posting staff, and to supervise temp staff.

• General administration – Management of employee benefit such as arrangement of medical check up appointments, refund of National Pension and National Health Insurance fee for staff and attendance management.

• General administration - Maintain and develop positive relationships with important contacts.

• University degree holder 

• 5 year's working experience in secretarial and administration works

• Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage

• Fluent in Japanese with good command of spoken and written English

• Proficient in Microsoft Word, Excel and Powerpoint

• Good communication and interpersonal skills with good teamwork

• Pleasant personality, independent, attentive to details, well-organized and self-motivated

Job Requirements

• University degree holder 

• 5 year's working experience in secretarial and administration works

• Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage

• Fluent in Japanese with good command of spoken and written English

• Proficient in Microsoft Word, Excel and Powerpoint

• Good communication and interpersonal skills with good teamwork

• Pleasant personality, independent, attentive to details, well-organized and self-motivated

Remuneration and Benefits

The successful candidate will be offered a fixed term contract with prospects for renewal upon expiry. Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package will be offered to the right candidate.

Application Procedure

If you want to join our team, please complete the application form on our website http://www.hktdc.com/careers.html. Those who do not hear from us within EIGHT WEEKS after the closing date may assume their applications were unsuccessful.

To learn more about HKTDC, please visit our website at https://www.hktdc.com
 

All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalised.