The Role
Provide administrative support for a Dallas medical office building portfolio: answer phones, draft correspondence, coordinate meetings, manage contracts and approvals, track work orders and insurance certificates, prepare chargebacks/rent statements and regional reports, and support Property Manager with additional tasks.
Summary Generated by Built In
Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our Dallas, Texas medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities. Please send your resume and cover letter to [email protected].
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Requirements
- Four+ years progressively responsible office environment experience in property management company or equivalent.
- Congenial disposition, accounting capabilities, excellent communication and organizational skills.
- Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
- Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
- Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
- Ability to read and understand contracts.
- Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
- Bilingual, preferred not required
Job Duties
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and contractor certificates of insurance.
- Process, organize and review regional paperwork.
- Prepare regional reports.
- Perform any additional duties assigned by the Property Manager and other company management.
Skills Required
- Four+ years progressively responsible office environment experience in property management company or equivalent
- Congenial disposition, accounting capabilities, excellent communication and organizational skills
- Competent in building and maintaining collaborative relationships with staff, tenants, and vendors
- Deadline driven, able to deal with frequent change, assess, prioritize, and act quickly
- Extremely dedicated and independent thinker, able to complete projects from start to finish and solicit feedback
- Ability to read and understand contracts
- Intermediate to advanced skills with Microsoft Office Suite and ability to learn new software quickly
- Ability to operate a variety of office equipment
- Bilingual
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The Company
What We Do
Healthcare Realty (NYSE: HR) is a publicly-traded Real Estate Investment Trust (REIT) specializing in the ownership and operation of outpatient medical facilities throughout the United States. The company focuses on owning, managing, acquiring, and developing high-quality medical outpatient buildings, often located on or adjacent to hospital campuses, to support essential services such as surgery, cancer treatment, and imaging. It collaborates with market-leading health systems to enhance healthcare delivery.
