Administrative Assistant, Oncology

At AstraZeneca, we are dedicated to being a Great Place to Work. Working here means being entrepreneurial, thinking big, and working together to make the impossible a reality. We are focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we believe we can truly change the course of medicine and bring innovative ideas to life.

Summary of the Role

The Senior Personal Assistant / Executive Assistant provides high-level administrative and business support to the Vice President and Senior Managers, ensuring the smooth day-to-day management of priorities, communications, meetings, documentation, and stakeholder interactions. The role requires professionalism, discretion, sound judgment, and the ability to manage multiple competing priorities in a dynamic environment. This role acts as a key point of contact for internal and external stakeholders, handles escalated or complex administrative matters, and supports broader departmental and project-based activities. The role also contributes to process efficiency, provides guidance to less experienced administrative staff, and ensures activities are completed accurately, professionally, and on time.

Role & Responsibilities

• Respond on behalf of the Vice President to a broad range of stakeholders, ensuring professionalism, accuracy, and appropriate prioritization of conflicting demands.
• Handle complex or escalated inquiries from other Personal Assistants or secretarial staff, using sound judgment and discretion.
• Manage Senior Managers’ email accounts, including scheduling appointments and responding to or redirecting routine internal and external inquiries.
• Prepare, transcribe, type, format, edit, and proofread a wide range of documents, including correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations.
• Produce high-quality documents and materials using word processing, presentation, graphics, spreadsheet, and desktop publishing software.
• Deliver administrative tasks and documentation in both the local language and English, as required.
• Provide specialized project-based administrative support to departmental and business initiatives.
• Coordinate internal and external meetings, events, and conferences, ensuring smooth execution through scheduling, travel coordination, and arrangement of required amenities.
• Prepare and distribute documents, presentation materials, and official information releases to relevant stakeholders in a timely manner.
• Carry out additional administrative and coordination activities with a high degree of independence, judgment, and confidentiality.
• Coach and mentor less experienced secretarial or help desk staff, supporting problem resolution and capability development.
• Plan, organize, and prioritize personal workload using available systems and tools to ensure timely and accurate delivery of all activities.
• Design, improve, and maintain efficient administrative systems and processes that support both personal effectiveness and team productivity.
• Build strong working relationships across the organization to support effective communication, responsiveness, and service delivery.
• Ensure a high standard of customer service and support to leaders, colleagues, and stakeholders at all times.

RequirementsEssential

• Bachelor’s degree or equivalent experience.
• 4+ years of prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Strong ability to follow established processes and procedures with a high degree of accuracy.
• Good verbal and written communication skills.
• Specialist knowledge of administrative and business support activities within the relevant area.
• Competence in the use of relevant office equipment, tools, and systems.
• Experience working with a wide variety of software and systems, including word processing, spreadsheet, presentation, and publishing tools.
• Comprehensive understanding of the local organization and business processes, including interfaces with other relevant processes and information systems.
• Ability to perform mathematical calculations and other administrative activities relevant to the role.
• Proven ability to design, organize, and maintain efficient systems for personal and team use.
• Excellent customer service and stakeholder management skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High level of discretion, confidentiality, and independent judgment.
• Professional approach when dealing with senior stakeholders and sensitive information.
• Strong proofreading, formatting, and document preparation skills in both local language and English, where required.

Desirable

• Relevant vocational qualifications or equivalent professional experience.
• Team management or informal people leadership skills.
• Previous experience supporting Vice Presidents or senior leaders in a multinational environment.
• Experience coaching or mentoring less experienced administrative staff.
• Experience coordinating international meetings, travel, and cross-border stakeholder interactions.

Why AstraZeneca?  

At AstraZeneca, we connect across the whole business to power each function to better influence patient outcomes and improve their lives. We play an increasingly crucial role in driving disruptive transformation on our journey to becoming a digital and data-led enterprise. We bring together all parts of the business, as well as external partners, to drive efficiencies that enable us to succeed. We take data seriously and are driven by the impact we know we can have; our high ethical standards never slip. This is the place where innovation meets large-scale impact. We are continuously drawing on our existing and expanding knowledge, to adapt with the technology environment.  

Are you ready to rise to the challenge of shaping the future of an evolving business in the technology space? Apply now!  

The annual base pay for this position ranges from $67,952 to $101,928 . Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.