Administrative Assistant, Office of the OCEO

Job Description:About the Role

The Administrative Assistant provides high-level, proactive support to the CEO, ensuring seamless integration between their professional obligations and personal commitments. Working under the direct mentorship and supervision of the Executive Assistant, this role focuses on the "last mile" of execution—managing the intricate details that allow the CEO to remain focused on enterprise leadership. This is a role for a detail-obsessed professional who thrives in a fast-paced, highly confidential environment. This role would report to the Executive Assistant to the CEO.

You Will:

• Support the EA in managing a complex, ever-changing calendar that blends corporate meetings, speaking engagements, and personal appointments.
• Coordinate end-to-end travel logistics, including air travel, ground transportation, and detailed "door-to-door" itineraries.
• Facilitate seamless transitions between the CEO's professional and personal schedule, ensuring all necessary materials (briefings, attire, or personal items) are prepared in advance.
• Act as a secondary point of contact for external stakeholders, vendors, and personal contacts to ensure all engagements are executed to the CEO's standards.
• Manage logistics for off-site events, private dinners, and social engagements, often requiring evening or weekend coordination.
• Assist with specialized projects and tasks that support the CEO's daily efficiency and well-being.
• Maintain the CEO's primary workspace, ensuring all technical and physical requirements are met daily.
• Process expenses, manage memberships, and handle sensitive documentation with absolute discretion.
• Plan and manage internal team gatherings and executive lunches, overseeing vendor coordination, catering, scheduling, setup, and day-of logistics to ensure a professional and welcoming environment.
• Collaborate with the EA on "Office of the CEO" initiatives, providing administrative muscle for special projects and internal communications.

You Have:

• 3+ years in a high-stakes administrative role; experience supporting a High-Net-Worth Individual (HNWI) or C-Suite executive is preferred.
• An ironclad commitment to confidentiality and the ability to handle sensitive information with poise.
• A "no task is too small" mentality and the flexibility to respond to shifting priorities outside of standard 9-to-5 business hours.
• Exceptional organizational skills with a knack for anticipating needs before they are articulated.
• Ability to represent the CEO's brand with warmth, professionalism, and assertiveness when necessary.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - OCEO

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: $100,000 - $105,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.