MS Administrative Assistant Position Summary
The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums, including correspondence, meetings, company activities, manuals, and newsletters.
Responsibilities
- Create proofs; revise and edit written materials as required
- Handle internal and external correspondence
- Make travel arrangements
- Create and maintain departmental filing systems
- Answer telephone lines
- Update calendars
- Use and coordinate maintenance for local office equipment
- Coordinate logistics for meetings, virtual meetings, and conference calls, including location, communications, and required resources
- Maintain department logs, reports, and perform data entry for functional databases
- Cross-train and learn other responsibilities within the team and provide assistance as needed
- Build professional relationships with customers and other teams
- Provide or assist with reception coverage, as required
- Coordinate with Finance for resolution of budget variances and/or expense applications, as required
- Perform other duties as assigned by the manager
Qualifications
- Post-secondary education or equivalent experience
- Minimum of two (2) years of related experience
Skills
- Excellent interpersonal skills
- Strong self-motivation with the ability to drive results
- Excellent verbal and written communication skills
- Intermediate knowledge of Microsoft Office applications
- Strong prioritization and time management skills
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
What We Do
Ricoh USA is an information management and digital services company connecting technology, processes, and people. As part of a global leader, we create competitive advantage for over 1.4 million businesses and solve problems for companies large and small. Every day our more than 90,000 global employees serve a vast array of industries designing and optimizing end-to-end business solutions. At the forefront of innovation, we use a wide range of systems, platforms, and image technology to make data accessible to people faster and with more insight than ever before.
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